Portfolio Office Coordinator — Project Portfolio Governance

Hamilton City Council; Hamilton; On-site; NZD 72,000 - 88,000; Full time

Job summary

Hamilton City Council, in partnership with IAWAI, is seeking a proactive Portfolio Administrator to coordinate recurring rhythms, deadlines, governance meetings, and action tracking. You’ll manage document control and help govern a program worth around $300 million annually.

You should have 3–5 years of administration experience, strong Microsoft 365 skills, excellent organization, and clear communication. Join a team delivering essential services and supporting growing communities.

Qualifications

• 3 to 5 years of administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Responsibilities

• Coordinate recurring rhythms that keep the office working effectively (deadlines, governance meetings).
• Manage action tracking and document control.
• Support a portfolio of projects worth around $300 million each year.
• Follow through on tasks, keeping accurate records and managing competing priorities.

Skills

Administration experience (3–5 years)

Microsoft 365

MS Word

MS Excel

MS PowerPoint

MS Teams

Tools

Microsoft Word

PowerPoint

Teams

Excel

Job description

Hamilton City Council, in partnership with IAWAI, is seeking a proactive Portfolio Administrator to coordinate recurring rhythms, deadlines, governance meetings, and action tracking. You’ll manage document control and help govern a program worth around $300 million annually.

You should have 3–5 years of administration experience, strong Microsoft 365 skills, excellent organization, and clear communication. Join a team delivering essential services and supporting growing communities.