Portfolio Administrator: Project Coordination Pro

Gallagher; Hamilton; On-site; Confidential; Full time

Job summary

Gallagher is seeking a proactive Portfolio Administrator to join our Operations Performance team in Hamilton. You will coordinate reporting cycles, governance information and documentation across a diverse portfolio of initiatives, supporting Project Managers, Sponsors and stakeholders to keep projects on track.

The role is hands-on, with opportunities to enhance processes, improve reporting, and contribute to how Gallagher delivers across operations.

Qualifications

• Experience in project administration and coordination across multiple initiatives.
• Understanding of project lifecycles, reporting, milestones and action tracking.
• Strong organisational skills and ability to manage competing deadlines.
• Confident in coordinating meetings, preparing reports and maintaining records.
• Excellent written and verbal communication, with stakeholder relationship skills.

Responsibilities

• Coordinate reporting cycles and governance information for multiple projects.
• Maintain project documentation and follow up on actions to keep projects moving forward.
• Support project managers and sponsors with status updates, risks and milestones.
• Prepare and share reports, dashboards and meeting notes with stakeholders.

Skills

Project admin

Coordination

PMO support

Stakeholder engagement

MS 365 mastery

Education

PM/BA qualification

Tools

Copilot

MS 365

Job description

Gallagher is seeking a proactive Portfolio Administrator to join our Operations Performance team in Hamilton. You will coordinate reporting cycles, governance information and documentation across a diverse portfolio of initiatives, supporting Project Managers, Sponsors and stakeholders to keep projects on track.

The role is hands-on, with opportunities to enhance processes, improve reporting, and contribute to how Gallagher delivers across operations.