Portfolio Office Coordinator — Drive a $300M Portfolio

Iawai; Auckland; On-site; NZD 72,000 - 88,000; Full time

Job summary

IAWAI in Auckland is seeking a Portfolio Administrator to be at the heart of the Portfolio Office, coordinating recurring rhythms from reporting deadlines and governance meetings to action tracking and document control for a portfolio worth around NZ$300 million each year.

With 3–5 years of administration experience, you’ll bring strong Microsoft 365 skills (Word, Excel, PowerPoint, Teams), exceptional organisation and communication, and the ability to manage competing priorities and follow

Qualifications

• 3 to 5 years of administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Responsibilities

• Coordinate reporting deadlines and governance meetings.
• Manage action tracking and document control for the portfolio.
• Support the Portfolio Office with schedules and status updates.
• Ensure accurate records and follow through on commitments.

Tools

Microsoft Word

PowerPoint

Teams

Excel

Job description

IAWAI in Auckland is seeking a Portfolio Administrator to be at the heart of the Portfolio Office, coordinating recurring rhythms from reporting deadlines and governance meetings to action tracking and document control for a portfolio worth around NZ$300 million each year.

With 3–5 years of administration experience, you’ll bring strong Microsoft 365 skills (Word, Excel, PowerPoint, Teams), exceptional organisation and communication, and the ability to manage competing priorities and follow