Portfolio Administrator

Iawai; Auckland; On-site; NZD 72,000 - 88,000; Full time

Job summary

IAWAI in Auckland is seeking a Portfolio Administrator to be at the heart of the Portfolio Office, coordinating recurring rhythms from reporting deadlines and governance meetings to action tracking and document control for a portfolio worth around NZ$300 million each year.

With 3–5 years of administration experience, you’ll bring strong Microsoft 365 skills (Word, Excel, PowerPoint, Teams), exceptional organisation and communication, and the ability to manage competing priorities and follow

Qualifications

• 3 to 5 years of administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Responsibilities

• Coordinate reporting deadlines and governance meetings.
• Manage action tracking and document control for the portfolio.
• Support the Portfolio Office with schedules and status updates.
• Ensure accurate records and follow through on commitments.

Tools

Microsoft Word

PowerPoint

Teams

Excel

Job description

Job Description

He angituutanga: The opportunity

Some people are at their best when there are multiple deadlines, plenty of moving parts and a team that relies on them to bring order to it all.

If that sounds like you, this could be a great next step.

As Portfolio Administrator, you’ll be at the heart of IAWAI’s Portfolio Office. You’ll coordinate the recurring rhythms that keep the office working effectively, from reporting deadlines and governance meetings to action tracking, document control. Our team provides the tools to support and govern a portfolio of projects worth around $300 million every year.

This could suit an experienced administrator who wants to step into a proactive role making the most of strong coordination, organisation and communication skills.

You’ll need to be comfortable following things through, keeping accurate records, managing competing priorities and politely making sure people deliver what they said they would. Strong Microsoft 365 skills and around 3 to 5 years’ relevant administration experience will give you a good foundation.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa $80,000 p.a. dependent on skills and experience.

Applications close on the: 22nd Nov 2026

Note: We will be shortlisting as we receive applications.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking hereIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met