Portfolio Administrator

IAWAI; Hamilton; On-site; NZD 72,000 - 88,000; Full time

Job summary

IAWAI, the joint water provider for Hamilton and Waikato, seeks a Portfolio Administrator to manage the rhythms of the Portfolio Office. You will coordinate reporting deadlines, governance meetings, and action tracking while maintaining accurate records for a roughly $300 million project portfolio each year.

The role suits an experienced administrator with strong coordination, organisation and communication skills, capable of handling competing priorities and ensuring deliverables.

Qualifications

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Clear, professional communication skills.

Responsibilities

• Coordinate reporting deadlines and governance meetings.
• Track actions and maintain documentation.
• Support a portfolio of projects worth around $300 million annually.
• Facilitate information governance and records management.

Skills

Admin experience

MS Word

PowerPoint

Teams

Excel

Organisation

Time management

Attention to detail

Communication

Initiative

Tools

Microsoft 365

Job description

IAWAI brings Hamilton City and Waikato District Councils together as a single regional water provider.

Working in partnership with Waikato-Tainui and guided by Te Ture Whaimana , we bring people, knowledge and investment together so we can plan our infrastructure needs, spend wisely, and support the needs of our growing communities.

Job Description

Some people are at their best when there are multiple deadlines, plenty of moving parts and a team that relies on them to bring order to it all.

If that sounds like you, this could be a great next step.

As Portfolio Administrator, you’ll be at the heart of IAWAI’s Portfolio Office. You’ll coordinate the recurring rhythms that keep the office working effectively, from reporting deadlines and governance meetings to action tracking, document control. Our team provides the tools to support and govern a portfolio of projects worth around $300 million every year.

This could suit an experienced administrator who wants to step into a proactive role making the most of strong coordination, organisation and communication skills.

You’ll need to be comfortable following things through, keeping accurate records, managing competing priorities and politely making sure people deliver what they said they would. Strong Microsoft 365 skills and around 3 to 5 years’ relevant administration experience will give you a good foundation.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$80,000 p.a. dependent on skills and experience.

Applications close on the: 22nd Nov 2026

Note: We will be shortlistingas we receive applications.