Portfolio & Data Governance Coordinator

Vector NZ; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible ways of working

Wellbeing support and employee ben-ef-

Learning and development opportunities

Opportunity to contribute to Auckland\

Job summary

Vector NZ is seeking an organized Portfolio and Data Administration support professional to join our Digital & Data Operations team in Auckland. You'll maintain portfolio records, coordinate governance forums, and help with reporting cycles, ensuring information is accurate and accessible for delivery teams and leaders.

We value clarity, collaboration and a continuous improvement mindset. Flexible working options, wellbeing support and learning opportunities are available as part of a meaningful

Qualifications

• Excellent organisational skills and the ability to coordinate multiple activities and deadlines.
• Strong attention to detail and a commitment to maintaining accurate information and records.
• Experience providing administrative, coordination or support services in a busy environment.
• Confidence working with Microsoft 365 tools, including Excel, PowerPoint, Teams and SharePoint.
• Experience gathering, organising and presenting information in a clear and accessible way.

Responsibilities

• Maintaining portfolio records, registers, schedules, document libraries and distribution lists.
• Supporting the collection, consolidation and quality checking of information used for portfolio reporting.
• Coordinating governance forums, planning activities and reporting cycles.
• Preparing and distributing agendas, meeting packs, presentations and supporting materials.
• Recording actions, decisions and outcomes, and following up on agreed next steps.
• Maintaining risk, issue, dependency, action and decision registers.
• Supporting portfolio reporting through dashboards, reports, summaries and status updates.
• Helping ensure delivery teams and leaders can easily access current portfolio information.

Skills

Organisational skills

Attention to detail

Administrative coordination experience

MS 365 proficiency

Tools

Microsoft 365

Excel

PowerPoint

Teams

SharePoint

Job description

Vector NZ is seeking an organized Portfolio and Data Administration support professional to join our Digital & Data Operations team in Auckland. You'll maintain portfolio records, coordinate governance forums, and help with reporting cycles, ensuring information is accurate and accessible for delivery teams and leaders.

We value clarity, collaboration and a continuous improvement mindset. Flexible working options, wellbeing support and learning opportunities are available as part of a meaningful