PMO & Project Coordination Specialist

Fujitsu Australia Limited; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

Fujitsu Australia Limited in Wellington seeks a proactive Project Coordinator to support delivery of projects, programs and PMO services. You will coordinate documentation, reporting and governance activities, working with Project Managers and stakeholders.

Responsibilities include maintaining schedules, risk registers, financial records, and reporting. You will ensure processes are followed, manage meeting logistics, and contribute to continuous improvement of PMO practices.

Qualifications

• Experience in a Project Coordinator, PMO Coordinator, Project Support Officer, or similar role.
• Exposure to project delivery methodologies and governance frameworks.
• Strong administration, reporting, and document management capabilities.
• Experience maintaining project plans, risk registers, and financial records.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage competing deadlines.
• Proficiency with Microsoft Office Suite and project collaboration tools.
• A collaborative approach and commitment to supporting successful project outcomes.
• Experience supporting large-scale technology, transformation, or business projects.
• Exposure to PMO environments and project reporting frameworks.
• Understanding of project management methodologies such as PRINCE2, PMBOK, Agile, or hybrid delivery approaches.

Responsibilities

• Coordinate data collection across project, program, or PMO teams and consolidate information into meaningful reports for stakeholders.
• Maintain project management tools and repositories, ensuring project documentation is organised, accessible, and up to date.
• Apply appropriate security and document control measures for project information and equipment.
• Support project planning activities and maintain project schedules, governance records, and documentation.
• Assist with risk management activities, including maintaining risk registers and supporting risk reviews.
• Support project and program change management processes and governance requirements.
• Coordinate the collection and reporting of project financial information, ensuring stakeholders have visibility of project performance and forecasts.
• Assist with project and program resource planning activities.
• Organise project meetings, workshops, reviews, and stakeholder forums, including scheduling, agendas, minutes, and action tracking.
• Contribute to the continuous improvement of PMO and project delivery processes.

Skills

Coordination

Reporting

Administration

Document management

Risk management

PMO coordination

Stakeholder engagement

Tools

Microsoft Office Suite

Microsoft Project

Job description

Fujitsu Australia Limited in Wellington seeks a proactive Project Coordinator to support delivery of projects, programs and PMO services. You will coordinate documentation, reporting and governance activities, working with Project Managers and stakeholders.

Responsibilities include maintaining schedules, risk registers, financial records, and reporting. You will ensure processes are followed, manage meeting logistics, and contribute to continuous improvement of PMO practices.