Project Coordinator

Fujitsu Australia Limited; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

Fujitsu Australia Limited in Wellington seeks a proactive Project Coordinator to support delivery of projects, programs and PMO services. You will coordinate documentation, reporting and governance activities, working with Project Managers and stakeholders.

Responsibilities include maintaining schedules, risk registers, financial records, and reporting. You will ensure processes are followed, manage meeting logistics, and contribute to continuous improvement of PMO practices.

Qualifications

• Experience in a Project Coordinator, PMO Coordinator, Project Support Officer, or similar role.
• Exposure to project delivery methodologies and governance frameworks.
• Strong administration, reporting, and document management capabilities.
• Experience maintaining project plans, risk registers, and financial records.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage competing deadlines.
• Proficiency with Microsoft Office Suite and project collaboration tools.
• A collaborative approach and commitment to supporting successful project outcomes.
• Experience supporting large-scale technology, transformation, or business projects.
• Exposure to PMO environments and project reporting frameworks.
• Understanding of project management methodologies such as PRINCE2, PMBOK, Agile, or hybrid delivery approaches.

Responsibilities

• Coordinate data collection across project, program, or PMO teams and consolidate information into meaningful reports for stakeholders.
• Maintain project management tools and repositories, ensuring project documentation is organised, accessible, and up to date.
• Apply appropriate security and document control measures for project information and equipment.
• Support project planning activities and maintain project schedules, governance records, and documentation.
• Assist with risk management activities, including maintaining risk registers and supporting risk reviews.
• Support project and program change management processes and governance requirements.
• Coordinate the collection and reporting of project financial information, ensuring stakeholders have visibility of project performance and forecasts.
• Assist with project and program resource planning activities.
• Organise project meetings, workshops, reviews, and stakeholder forums, including scheduling, agendas, minutes, and action tracking.
• Contribute to the continuous improvement of PMO and project delivery processes.

Skills

Coordination

Reporting

Administration

Document management

Risk management

PMO coordination

Stakeholder engagement

Tools

Microsoft Office Suite

Microsoft Project

Job description

Unlock potential with Fujitsu—fuelling innovation!

We use technology to make happier lives.We are a global leader in technology and business solutions that transform organisations and the world around us. We have a long heritage of bringing innovation and expertise, continuously working to contribute to the growth of society and our customers.

About the Role

We are seeking a motivated and detail-oriented Project Coordinator to support the successful delivery of projects, programs, and PMO services. In this role, you will provide coordination and administrative support across a range of project activities, ensuring established processes and standards are followed to maintain project quality, governance, and reporting requirements.

Working alongside Project Managers, PMO teams, and key stakeholders, you will play an important role in coordinating documentation, reporting, planning, financial administration, and project governance activities that contribute to successful project outcomes.

Key Responsibilities

• Coordinate data collection across project, program, or PMO teams and consolidate information into meaningful reports for stakeholders.
• Maintain project management tools and repositories, ensuring project documentation is organised, accessible, and up to date.
• Apply appropriate security and document control measures for project information and equipment.
• Support project planning activities and maintain project schedules, governance records, and documentation.
• Assist with risk management activities, including maintaining risk registers and supporting risk reviews.
• Support project and program change management processes and governance requirements.
• Coordinate the collection and reporting of project financial information, ensuring stakeholders have visibility of project performance and forecasts.
• Assist with project and program resource planning activities.
• Organise project meetings, workshops, reviews, and stakeholder forums, including scheduling, agendas, minutes, and action tracking.
• Contribute to the continuous improvement of PMO and project delivery processes.

About You

You are organised, proactive, and comfortable working across multiple priorities in a project-driven environment. You possess strong administrative and coordination skills, with the ability to engage effectively with a broad range of stakeholders.

Ideally, you will bring:

• Experience in a Project Coordinator, PMO Coordinator, Project Support Officer, or similar role.
• Exposure to project delivery methodologies and governance frameworks.
• Strong administration, reporting, and document management capabilities.
• Experience maintaining project plans, risk registers, and financial records.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to manage competing deadlines.
• Proficiency with Microsoft Office Suite and project collaboration tools.
• A collaborative approach and commitment to supporting successful project outcomes.
• Experience supporting large-scale technology, transformation, or business projects.
• Exposure to PMO environments and project reporting frameworks.
• Understanding of project management methodologies such as PRINCE2, PMBOK, Agile, or hybrid delivery approaches.

Why Fujitsu?

We are an organisation with a strong set of values and a history of respecting fairness and equality, whilst promoting diversity, equity and inclusion. We constantly push ourselves to do better and strive to bring together a diverse mix of perspectives and talents in an inclusive environment, where we encourage our people to bring their full selves to work. We call this Be Completely You.

We put people first. We believe in the power of diversity to drive innovation and our AWEI Gold Employer status and Rainbow Tick certification for LGBTI+ inclusion show that we value an inclusive culture.

We offer tailored career paths across our global organisation to support your professional and personal growth.

Our customers trust us. We have an excellent reputation across the region and globally.

Best in class reward and recognition programs, flexible work, volunteering leave and more.

We live our values of aspiration, trust and empathy, all day, every day.

Commitment to Diversity, Equity and Inclusion

As an inclusive employer, Fujitsu aims to recruit a diverse range of talents to help us achieve our purpose. In line with our diversity, equity and inclusion strategy, we welcome applications from women and gender diverse people; Aboriginal and Torres Strait Islander people; Māori and Pacific people; LGBTI+ people; people with a disability; culturally and linguistically diverse people; and veterans and emergency responders. Applicants who identify as transgender or gender diverse can contact @fujitsu.com for a copy of our Frequently Asked Questions to assist with the recruitment journey.

If you don't tick every box in this job description, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity, rather than ticking boxes so if this resonates with you, then please apply.

For Security Cleared Roles - PLEASE NOTE

Due to the inherent requirements of the role, candidates must be Australian Citizens and hold a Australian Federal Government Security Clearance. The role will or will likely involve access to controlled technology and must satisfy additional restrictions and requirements as a consequence of the International Traffic in Arms Regulations and the Export Administration Regulations. As a consequence of these restrictions and requirements, applicants may be adversely impacted if they are not Australian citizens, are dual nationals, hold citizenship from proscribed countries, or are not of Australian national origin. Please refer to Discrimination (Fujitsu Australia Limited) Exemption 2017 (No 1) Notifiable instrument NI2020-672 (ACT).

Search Firm Representatives - PLEASE READ

Fujitsu does not accept unsolicited assistance from search firms for employment opportunities. All CVs or resumes submitted by search firms to any employee at our company without a valid written agreement in place for this position will be considered the sole property of our company. No fee will be paid if a candidate is hired by Fujitsu due to an agency referral where no existing agreement is in place with the Fujitsu Talent Acquisition Team. Where agency agreements are in place, introductions must be through engagement by the Fujitsu Talent Acquisition Team.