Preventative Maintenance Coordinator

PAE (NZ) Ltd; Lower Hutt; Hybrid; NZD 34,000 - 55,000; Part time

Benefits offered by this job

Permanent Part-time

Hybrid flexible working

Supportive and collaborative team

Diverse role and career growth

Ongoing development opportunities

Job summary

PAE NZ is seeking a highly organised Preventative Maintenance Coordinator to join our Wellington team. This part-time, hybrid role focuses on coordinating preventative maintenance programmes, servicing clients, and supporting contractors and internal teams for efficient delivery.

The ideal candidate will have strong administration skills, attention to detail, and experience in facilities maintenance or related environments. A NZ driver licence and right to work in NZ are required.

Qualifications

• Strong organisational and attention to detail.
• Excellent written and verbal communication with stakeholders.
• Ability to juggle multiple priorities and meet deadlines.
• Experience in facilities management, property maintenance or related admin work is desirable.
• Full NZ Class 1 Driver Licence and right to work in NZ.

Responsibilities

• Coordinate and administer preventative maintenance programmes.
• Maintain Annual Maintenance Plan accuracy and up-to-date information.
• Respond to client inquiries and maintenance requests.
• Work with Compliance & Quality Officer on inspections and services.
• Coordinate quotes, variations and service delivery requirements.
• Undertake site visits to assess maintenance needs and identify additional works.
• Develop scopes of work and coordinate quotation preparation.
• Maintain change records and MRI system updates.
• Coordinate contractors and facilitate communication on service delivery and site requirements.
• Organise contractor meetings and track actions.

Skills

Organisational skills

Attention to detail

Communication

Stakeholder management

Spreadsheet/database skills

Tools

MRI

Job description

At PAE NZ, we're run by Kiwis for Kiwis. As one of New Zealand's largest facilities management providers, we support organisations across the motu by maintaining critical infrastructure, facilities, and assets that keep New Zealand moving.

We have an exciting opportunity for a Preventative Maintenance Coordinator to join our Wellington team. This role is ideal for an organised and proactive professional who enjoys coordinating maintenance activities, building strong stakeholder relationships, and ensuring work is delivered efficiently and to a high standard. Attention to detail is paramount in this role.

What's on Offer?

• Opportunity to work on a significant Wellington facilities management contract
• Permanent Part-time
• Hybrid flexible working
• Supportive and collaborative team environment
• Diverse role with a mix of coordination, administration, and site-based work
• Ongoing development and career growth opportunities

About the Role

As the Preventative Maintenance Coordinator, you will provide coordination and administrative support across preventative maintenance programmes and service delivery activities. Working closely with clients, contractors, and internal teams, you will ensure maintenance works are accurately scoped, scheduled, communicated, and completed efficiently.

Key Responsibilities

• Manage and maintain the Annual Maintenance Plan (AMP), ensuring information remains accurate and up to date.
• Respond to client enquiries and maintenance-related requests.
• Work alongside the Compliance & Quality Officer to ensure mandatory inspections and services are completed.
• Coordinate quote requests, variations, and service delivery requirements
• Undertake site visits to assess maintenance requirements and identify additional works.
• Develop scopes of work and coordinate the preparation of quotations.
• Maintain change management records and system updates within MRI.
• Coordinate contractors and facilitate effective communication regarding service delivery and site requirements.
• Organise contractor meetings and ensure actions are tracked and completed.

About You

To be successful in this role, you'll bring:

• Strong organisational skills and exceptional attention to detail.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities and meet deadlines.
• Confidence working with spreadsheets, databases, and maintenance management systems.
• A proactive and solutions-focused approach to problem solving.
• Strong written and verbal communication skills.
• Experience within facilities management, property maintenance, construction, administration, or a similar environment is highly desirable.
• Full NZ Class 1 Driver Licence.
• The legal right to work in New Zealand.

Why PAE NZ?

At PAE NZ, we take pride in supporting organisations that keep New Zealand running. Our people work together to solve problems, support customers, and deliver services that genuinely make a difference. If you thrive in a fast-paced environment and enjoy coordinating people, systems, and processes to achieve great outcomes, we'd love to hear from you.

Applications will be reviewed as they are received, and the role may close before the advertised date if a suitable candidate is identified.