Personal Assistant / Secretary (English & Mandarin)

Tradefog Global Co Limited; Auckland; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Company vehicle provided

KiwiSaver contributions

Job summary

Tradefog Global Co Limited is seeking a proactive Personal Assistant/Secretary to support the Director in Auckland CBD and Flat Bush. The role combines personal assistance, office administration, and travel coordination, with duties across in-person visits locally and overseas.

You will communicate with customers and suppliers in English and Mandarin, manage calendars, arrange travel, and provide admin support on the road, including basic bookkeeping if needed.

Qualifications

• Fluent English and Mandarin with professional written English.
• Full NZ driver's licence with ability to travel domestically and internationally.
• Experience as personal assistant, secretary or administrator preferred.
• Experience in import/export, customer service or bookkeeping useful.

Responsibilities

• Manage the Director's diary, appointments and emails.
• Arrange travel, accommodation, transport and itineraries.
• Attend meetings, take notes and follow up on actions.
• Coordinate with customers and suppliers in English and Mandarin.
• Assist with basic bookkeeping, invoicing and expense records.
• Travel with the Director for business visits.

Skills

Bilingual English/Mandarin

Diary management

Travel coordination

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Personal Assistant / Secretary (English & Mandarin)

We are looking for an organised, reliable Personal Assistant / Secretary to work closely alongside the Director and help keep daily business activities running smoothly. This is a varied, in-person role combining personal assistance, office administration, customer and supplier coordination, and business travel. You will work across our Auckland CBD and Flat Bush offices and accompany the Director on customer and supplier visits, including occasional trips elsewhere in New Zealand and overseas. Business driving is part of the role.

Key responsibilities

Manage the Director's diary, appointments, meetings, emails and correspondence.

Prioritise requests, track deadlines and follow up on agreed actions.

Arrange travel, accommodation, transport and meeting itineraries.

Accompany the Director on business visits and provide administrative support while travelling.

Drive for business appointments and customer or supplier visits as required.

Prepare and proofread documents, reports, presentations and spreadsheets.

Organise meeting agendas, take notes and follow up on action items.

Communicate with customers, suppliers and service providers in English and Mandarin.

Help coordinate orders and maintain accurate customer, supplier and business records.

Assist with basic bookkeeping, invoices, receipts and expense records.

About you

Strong spoken English and Mandarin, with clear, professional written English.

Confident use of Microsoft Outlook, Word, Excel and PowerPoint.

A full driver's licence valid for driving in New Zealand and confidence driving for work.

The ability to travel domestically and internationally, including overnight stays.

Strong organisation, attention to detail, discretion and sound judgement.

A proactive approach and the ability to manage changing priorities.

Previous personal assistant, secretarial or administration experience is preferred.

Import/export, customer service or bookkeeping experience would be useful.

About us

Tradefog Global Co Limited is an import and export business trading between Asia and New Zealand. Our products include chemicals, animal feed supplements, bulk bags and polypropylene woven bags.

Working arrangements

This is a permanent, full-time position with 40 guaranteed hours per week. Daily start and finish times will vary by agreement to accommodate business visits and travel. Any additional hours and travel-time arrangements will be agreed in the employment agreement. Travel frequency and trip length will depend on business requirements. You will work in person alongside the Director across our Auckland CBD and Flat Bush offices and while travelling.

Salary and support

NZ$60,000-$85,000 base salary per year, depending on relevant skills and experience, plus employer KiwiSaver contributions where eligible. A company vehicle is provided for business driving. Business travel, accommodation and approved work-related expenses are covered.