Personal Assistant

Nz Recruitment; Bay of Plenty; On-site; NZD 30,000 - 34,000; Full time

Job summary

Nz Recruitment, based in Tauranga, Bay of Plenty, New Zealand, is seeking a Personal Assistant to support our team and enhance guest-focused services. The ideal candidate will be organized, proactive, and enthusiastic about helping others to ensure smooth operations.

You will manage daily schedules and travel arrangements, coordinate communications with clients and vendors, prepare documents and presentations, assist in planning company events, and maintain orderly digital and physical filing

Qualifications

• Experience as Personal Assistant or in a similar support role.
• Strong organizational skills and proactive approach.
• Excellent written and verbal communication.
• Ability to manage confidential information discreetly.
• Familiarity with booking systems and travel management platforms.

Responsibilities

• Manage daily schedules, appointments, and travel arrangements for team members.
• Coordinate communication between clients, vendors, and team members to ensure seamless operations.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Assist in planning and executing company events, ensuring all logistics are handled.
• Maintain an organized filing system, both digital and physical, for easy access to information.

Skills

Microsoft Office

Communication

Travel management

Confidentiality

Tools

Trello

Asana

Job description

At NZ Recruitment, we pride ourselves on creating memorable experiences for our clients in the tourism and leisure sector. Based in the beautiful Tauranga, Bay of Plenty, New Zealand, we are searching for a Personal Assistant who will be integral in supporting our team and enhancing our guest-focused services. The ideal candidate will be organized, proactive, and possess a genuine enthusiasm for helping others, ensuring that our operations run smoothly and efficiently.

Key Responsibilities

• Manage daily schedules, appointments, and travel arrangements for team members.
• Coordinate communication between clients, vendors, and team members to ensure seamless operations.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Assist in planning and executing company events, ensuring all logistics are handled.
• Maintain an organized filing system, both digital and physical, for easy access to information.

Essential Skills and Tools

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with project management tools such as Trello or Asana for task tracking.
• Strong written and verbal communication skills for effective interaction with clients.
• Familiarity with booking systems and travel management platforms.
• Ability to handle confidential information with discretion and professionalism.

Team Collaboration

• Work closely with team members to ensure alignment on project goals and deadlines.
• Participate in team meetings, providing updates on tasks and supporting colleagues.
• Assist in training new staff members, sharing knowledge and best practices.
• Foster a positive team environment through open communication and collaboration.
• Contribute ideas for improving office processes and enhancing team productivity.

Compensation Details

The hourly wage for this position ranges from $22 to $25, reflecting your experience and skills. We believe in recognizing the contributions of our team members and ensuring competitive compensation.