Executive Assistant

ProCare; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Flexible working

Modern Parnell office

Job summary

ProCare in Auckland is seeking an emerging Executive Assistant to provide high-quality support to two executives, including the Chief Financial Officer, in a busy, entry-to-intermediate role. The position offers exposure to governance, stakeholder engagement, and finance and technology functions.

You will coordinate initiatives, manage competing priorities with discretion and maintain a high standard of confidentiality. Flexible hybrid work and competitive remuneration are available.

Qualifications

• 2+ years of experience in administration, personal assistant or executive assistant roles.
• Proficiency with Microsoft 365 applications and openness to AI-enabled tools.

Responsibilities

• Provide comprehensive executive support to the CFO and Executive Leadership Team.
• Coordinate key initiatives, projects, and governance activities.
• Manage conflicting priorities with discretion and maintain confidentiality.

Skills

Admin/EA experience

MS 365

AI tools

Organisational skills

Communication

Attention to detail

Education

Business admin qualification

Tools

Microsoft 365

Job description

An excellent opportunity for an emerging Executive Assistant to provide high-quality support to two executives, building experience across executive coordination in an entry to intermediate-level role.

About ProCare

ProCare is New Zealand's largest and most diverse network of healthcare professionals, with a local and personal approach to delivering world-leading health services. Our network includes more than 140 practices across the wider Auckland region and has more than 680,000 enrolled patients, within which is the largest Māori enrolled population in Auckland and the largest Pacific and Asian enrolled populations in the country. We play an integral role in shaping NZ's overall health landscape and pride ourselves on being a progressive and innovative provider of crucial services that enable our general practice teams to thrive.

The Opportunity

This is an exciting opportunity to join ProCare in a permanent, full-time role, providing valuable exposure to executive support, stakeholder engagement, and the finance and technology functions of the organisation. Working in a fast-paced and varied environment, you will play a key role in helping senior leaders operate effectively and contribute to organisational success. This role would suit an organised administration professional looking to further develop their executive support career. You will play a pivotal role in supporting the Chief Financial Officer, alongside other members of the Executive Leadership Team, ensuring they are well supported and able to operate effectively. As priorities shift across multiple leaders, you will need to be adaptable, responsive, and able to manage competing demands while maintaining a high standard of service. You will deliver a comprehensive suite of executive support services, coordinate key initiatives and projects, and act as a central point of connection between governance and operational stakeholders. This is a varied and rewarding role that is critical to ensuring the smooth operation of the Executive Leadership Team through high-quality coordination, communication, and administrative support.

The Successful Candidate Will Have The Following Key Skills/attributes

• A minimum of 2 years' experience in an administration, personal assistant or executive assistant role.
• A relevant qualification in business administration, management, or a related/transferable discipline.
• Proficiency in Microsoft 365 applications and a willingness to embrace new systems, including AI-enabled tools.
• Exceptional organisational and time management skills.
• Excellent communication and stakeholder relationship management abilities.
• High attention to detail, accuracy, and confidentiality.
• Ability to prioritise competing demands and adapt to changing priorities.
• A proactive, customer-focused, and solutions-oriented approach.
• Previous exposure to, or experience within, the healthcare sector, NGO, or community organisation environment would be advantageous.

What We Can Offer You

• We're a supportive, fun, and purpose-driven culture.
• The opportunity to work closely with senior leaders and gain valuable experience.
• Competitive remuneration and benefits, including comprehensive health insurance.
• Flexible working arrangements with a mixed model of remote and office-based working.
• Modern office located in Parnell.

All applicants must be legally entitled to work in NZ, no agency enquiries please.