Personal Assistant

Deloitte NZ; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Subsidised health insurance

Income protection insurance

22 days annual leave

Social events and team activities

Wellbeing focus and sustainability

Job summary

Deloitte New Zealand in Auckland is seeking a Personal Assistant to support Partners and the wider Technology and Transformation team. You will manage diaries, coordinate travel and events, handle expenses and invoicing, and maintain essential business systems.

The role emphasizes professional communication, proactive planning, and collaboration across the firm. Strong organisational skills, attention to detail, and a proactive approach are essential.

Qualifications

• Proficient in Microsoft Office
• Strong organisational and multitasking abilities
• Excellent communication with internal and external stakeholders
• Ability to build and maintain professional relationships

Responsibilities

• Diary Management: Proactively manage schedules and meetings for Partners; resolve conflicts
• Travel and Event Coordination: Arrange travel, accommodations and event logistics
• Financial Administration: Handle expenses, invoicing for Partners, and support budgeting processes
• Systems Management: Maintain CRM, time management, and billing systems
• Culture Leader: Contribute to office culture and drive initiatives
• Efficiency Enhancement: Streamline office processes for productivity
• Communication Liaison: Manage correspondence and inquiries professionally
• Collaborative Integration: Work with the wider support team across the organisation
• Support Partners for events/meetings including materials and logistics

Skills

Microsoft Office

Organisational skills

Communication

Client focus

Networking

Job description

• Department: Enabling Areas | Office Administration

Company Description

Join us. But be you. At Deloitte, you’ll do more than just join something, you’ll add something. You’ve found a place that values your curiosity, passion, and desire to work alongside brilliant people on the things that really matter. There really is only one question: What impact do YOU want to make?

About this team:

Our Technology and Transformation (T&T) team is looking for a Personal Assistant to join us in Auckland.

Reporting to our Partners, this role will see you play a key role in providing comprehensive support to them & to the wider team, to assist with driving and implementing initiatives, as well as diary management and general administration support.

Job Description

Your typical week will include:

• Diary Management: Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts.
• Travel and Event Coordination: Anticipating and coordinating travel logistics, accommodations, and meeting arrangements, with added support for internal and external events.
• Financial Administration: Handling expenses,processing of invoicing for Partners, and supporting the wider Consulting team with financial processes.
• Systems Management: Updating and maintaining vital business applications such as CRM, time management, and billing systems.
• Culture Leader: Actively contributing to office culture development, driving initiatives, and assisting in effective communication management.
• Efficiency Enhancement: Developing and maintaining streamlined office systems to optimize productivity.
• Communication Liaison: Proactively managing correspondence and inquiries with professionalism and accuracy, ensuring prompt responses.
• Collaborative Integration: Collaborating seamlessly with fellow support team members across the organization.
• Supporting the Partners in relation to events/meetings; this may include logistics, preparing material and content and ensuring the event/meeting is a success

Qualifications

Enough about us, let’s talk about you. You are someone with:

• Previous experience in a similar role, with a professional yet personable character.
• Strong organisational skills, seasoned at multitasking, prioritisation and juggling competing priorities
• Strong client focus with the ability to communicate at all levels.
• The ability to build a network of strong working relationships both internally and externally
• Proficient in Microsoft Office
• The desire to continually learn and be challenged is important in this role as is exceptional attention to detail and the creative use of initiative in forward planning.

Additional Information

So, who is Deloitte in Aotearoa?

We are driven to create an impact that matters at every opportunity.Supported by a strongleadership team andmember firms from over 150 countries acrossthe globe, Deloitte New Zealand is in the business of solving complex problems.

Over our 175-year history, we have built a reputation for impactful delivery across audit and assurance, consulting, financialadvisory, risk advisory, tax, and technology services.

Deloitte in Aotearoa recognises the uniqueness of our country identified in our founding document, Te Tiriti o Waitangi. We uphold our responsibility(s) to the founding document and acknowledge Māori as the Tangata Whenua/Indigenous people.

Our workplace and culture

We are driven by our desire to create positive outcomes for our clients, communities, and people. Our purpose is to make an impact that matters. Everything we do is with intent - the intent to make a meaningful difference.

Our shared values are at the heart of everything we do. Living thesevalues, including ‘taking care of each other’ and ‘fostering inclusion’,is essential toensuring everyone feels included at work andable to reach their full potential.

For us to succeed and thrive as an organisation, we understand the importance of creating a culture where diverse perspectives matter and where everyone is given an equal opportunity to grow and develop.

Deloitte New Zealand rewards

We hold a simple belief – that our people’s hard work should be recognised and rewarded beyond their remuneration.

We have reimagined what ‘work’ looks like and how we can empower all our people to create a work experience that is distinct to their needs. Founded on concepts of trust, balance, wellbeing and the importance of personal connection, this is the Deloitte experience.

We offer

• Subsidised health insurance
• Income protection insurance
• 22 days annual leave
• Social events, social sports teams, and monthly firm drinks
• A focus on wellness and well-being
• A focus on the environment and sustainability
• Plus much more

We believe the strongest teams are made up of diverse individuals and we are proud to be an equal opportunities employer. We recognise that women and individuals from under-represented backgrounds may hesitate to apply if they don't meet all criteria. If you're passionate about this role and believe you have the skills, we encourage you to apply, even if your experience, ideal working hours or qualifications aren't a perfect match.