Executive Assistant

equinox Capital ltd; Auckland; Hybrid; NZD 60,000 - 82,000; Full time

Job summary

equinox Capital ltd seeks a resourceful Personal/Executive Assistant to support the director across diverse businesses. You will manage diary and admin, draft social content, and coordinate wellness retreat and property-related tasks.

You will work with Kerry, largely independently, and will be trusted to own tasks with minimal prompting. The role offers a mix of remote and on-site work, with the office in Newmarket and a plan to Takapuna.

Qualifications

• Experience as a PA/EA supporting a business owner with varied interests.
• Ability to draft and edit social content for socials.
• Familiarity with Claude or similar AI tools for daily tasks.
• Excellent diary, calendar management and professional communication.
• High discretion handling confidential information.

Responsibilities

• Diary and personal assistance: manage correspondence, bookings and admin.
• Content and communications: draft, edit and schedule social media content using Claude AI.
• Hospitality and wellness retreat support, handling guest and corporate enquiries.
• Leasing and property involvement: liaise with asset managers, agents and tenants.

Skills

PA/EA experience

Social content creation

Claude AI familiarity

Diary/calendar management

Discretion & confidentiality

Driver's license

Tools

Google Workspace

Sheets

Canva

Claude AI

Job description

We are looking for a resourceful, self-driven Personal / Executive Assistant to support our director across our businesses. No two weeks are the same: one day you may be drafting a LinkedIn post for a wellness retreat, the next chasing a tenant, coordinating farm admin or arranging a house check.

You will work closely with Kerry, mostly independently, and will be trusted with a lot. This suits someone who enjoys variety, takes ownership and gets things done without needing to be asked twice.

Location: office is in Newmarket but soon moving to Takapuna , with a mix of remote work and on-site time as needed

Reports to: Kerry, works with financial controller and development manager

Key responsibilities

Diary and personal assistance

Handle correspondence, bookings and admin with the help of claude

Anticipate what is coming up and prepare Kerry before he needs to ask

Content and communications

Draft, edit and schedule social media content.(Using claude ai)

Use Claude and other AI tools to research, write and speed up routine work, and review the results with a critical eye

Hospitality and the wellness retreat

Support the day-to-day running of Parohe Island Retreat, including guest, corporate and practitioner enquiries (manage claudes automated process!)

Bring a hospitality mindset to every enquirer.

Leasing and property

Liaise and meet with asset managers , agents, and potential tenants to help attract new tenants to the office and retail property portfolio

Be involved with a large bulk retail project keeping on top of timelines, contractors and communication

Help prepare and track leasing documents (final legal sign-off stays with Kerry)

Farm, residences and Airbnb

Assist with the organic dairy and beef farm at Linton Park, including admin, reporting and coordination

Look after Kerry’s residences, arranging tradespeople, deliveries, checks, and opening up or locking up

Manage the Central Lofts Airbnb apartments in Queenstown, including bookings, guest communication, changeovers and maintenance Be the point of contact for the managers contractors and suppliers

Skills and experience

Previous experience as a PA, EA or similar role, ideally supporting a business owner with varied interests. Legal pa experience would be great.

Strong written communication and the ability to create (suggest!) engaging content for socials .

Confident using Claude or similar AI tools in daily work, with good judgement on when to check and edit the output

A good understanding of hospitality: guest experience, events, retreats or similar

Excellent diary, email AI and calendar management

Highly organised, with attention to detail and discretion with confidential information

Comfortable calling and emailing tenants, agents, suppliers and guests in a professional, friendly tone

Experience in property, leasing or real estate administration, or managing short-term rentals such as Airbnb

Familiarity with wellness, health or corporate conference environments

Some knowledge of farming or rural life

Comfort with Google Workspace, especially Sheets, and basic design tools such as Canva

A full driver’s licence and willingness to travel.

Personal attributes

Independent self starter : you are comfortable working things out on your own and checking in at the right moments

Willing to get stuck in: no task is too big, small or unusual, from a LinkedIn post to a farm errand

Adaptable: you enjoy variety and switch easily between very different tasks

Trustworthy and discreet: you will handle personal, financial and business matters with care and liase nicely with all staff

Warm and professional: you represent Kerry well with guests, tenants, agents and suppliers

Efficient . Fast and reliable carrying out tasks

Hours and pay: to be confirmed with the successful applicant.