Personal Assistant – Real Estate Sales Support

Barfoot & Thompson Ltd; Ōtara-Papatoetoe; Remote; NZD 50,000 - 65,000; Full time

Job summary

Barfoot & Thompson Ltd in Papatoetoe, Auckland, is seeking a proactive Personal Assistant to support two top-performing salespeople. You’ll run administration, marketing support and client care, helping the team stay organised and on track.

You’ll learn the real estate business from the inside and have the potential to move into sales later, supported by licensing and experience gained with the team.

Qualifications

• Excellent organisation with proactive mindset.
• Strong attention to detail and pride in polished work.
• Clear written and spoken communication in a professional manner.
• Comfort with technology, databases and social media.

Responsibilities

• Manage diaries, appointments, deadlines and day-to-day administration.
• Coordinate property listings, documentation and campaign requirements.
• Organise photography, marketing materials, advertising and social media updates.
• Keep databases accurate, organised and efficient.
• Prepare presentations, reports and client communications.
• Coordinate open-home arrangements and support the team during campaigns.
• Assist with client follow-up, prospecting calls and appointment setting.
• Anticipate needs and ensure nothing falls through the cracks.

Skills

Organisation

Attention to detail

Communication

Tech confidence

Initiative

Reliability

Discretion

Job description

Be the person who keeps everything running - and build the foundations for your own future in real estate.

Are you a brilliant organiser who takes pride in getting things done? Do you notice the details, anticipate what’s needed and enjoy helping a busy team succeed?

We’re looking for a proactive, capable Personal Assistant to support two of our top-performing salespeople. You’ll be the organising force behind their business, keeping administration, marketing and client care running smoothly.

If you aspire to become a successful real estate salesperson one day, this is an opportunity to learn the business from the inside.

What you’ll be doing

• Managing diaries, appointments, deadlines and day-to-day administration.
• Coordinating property listings, documentation and campaign requirements.
• Organising photography, marketing materials, advertising and social media updates.
• Keeping databases accurate, organised and working effectively.
• Preparing presentations, reports and client communications.
• Coordinating open-home arrangements and supporting the team throughout each campaign.
• Helping with client follow-up, prospecting calls and appointment setting on behalf of the salespeople.
• Looking ahead, solving problems and making sure nothing falls through the cracks.

What you’ll bring

• Exceptional organisation and the ability to stay one step ahead.
• Strong attention to detail and pride in producing accurate, polished work.
• A warm, professional manner and clear written and spoken communication.
• Confidence with technology, databases and social media.
• Initiative, reliability and discretion.
• A calm, practical approach when priorities change.
• A genuine interest in property and a desire to learn.

Experience in administration, marketing, customer service or real estate would be valuable. We’re equally interested in someone with transferable skills, a strong work ethic and the right attitude.

More than an admin role - a foundation for your future

You’ll work closely with experienced, successful salespeople and gain exposure to how a real estate business operates—from preparing a listing and running a campaign to maintaining client relationships and coordinating a sale.

Your first focus will be becoming an outstanding PA. As your skills and knowledge grow, there is potential to explore a future move into real estate sales, supported by experience gained alongside the team and subject to the required licensing.

• Be part of a successful, award-winning Papatoetoe branch.
• Enjoy a supportive team with strong community connections.
• Make a visible contribution while developing valuable career skills.

Barfoot & Thompson Ltd is licensed under the Real Estate Agents Act 2008. Privacypolicy