Sales Support Administrator

Tech Sales Jobs; Havelock North; On-site; NZD 45,000 - 65,000; Full time

Job summary

Bayleys Rural in Hawke's Bay is seeking a highly organised Sales Support Administrator to back a top rural real estate team. The role blends administration, marketing coordination, database management and sales support to keep the operation running smoothly.

You will manage listings, draft marketing materials, coordinate email campaigns, and assist with auctions and client communications, while ensuring brand and process compliance across Bayleys platforms.

Qualifications

• Experience in administration, sales support, marketing, or PA roles.
• Excellent organisational and time management abilities.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication.
• Confidence working across multiple systems and deadlines.
• Proficient in Microsoft Office.
• Experience in real estate, property, or professional services preferred.
• Positive can-do attitude to support a busy team.

Responsibilities

• Prepare listing and sales documentation.
• Create marketing submissions, flyers, brochures, and property information packs.
• Manage property listings across Bayleys and third-party websites.
• Maintain database accuracy and reporting.
• Coordinate email marketing, newsletters, and client communications.
• Assist with auctions, campaigns, and property marketing.
• Draft Sale & Purchase Agreements.
• Manage AML processes and documentation.
• Coordinate social media and digital marketing activity.
• Ensure Bayleys branding, systems, and processes compliance.

Skills

Administration experience

Organisational skills

Attention to detail

Communication skills

Multi-system proficiency

MS Office

Real estate experience

Positive attitude

Job description

We’re looking for a highly organised and proactive Sales Support Administrator to support a successful team led by a recognised leader in Bayleys Rural. This is a varied and fast-paced role that combines administration, marketing coordination, database management, and sales support.

If you thrive on juggling multiple priorities, have exceptional attention to detail, and enjoy working behind the scenes to help a high-performing team succeed, we’d love to hear from you.

What you’ll be doing

You’ll play a key role in supporting the day-to-day operation of the Rural Team, including:

• Preparing listing and sales documentation
• Creating marketing submissions, flyers, brochures, and property information packs
• Managing property listings across Bayleys and third-party websites
• Maintaining database accuracy and reporting
• Coordinating email marketing, newsletters, and client communications
• Assisting with auctions, campaigns, and property marketing
• Drafting Sale & Purchase Agreements
• Managing AML processes and documentation
• Coordinating social media and digital marketing activity
• Ensuring compliance with Bayleys branding, systems, and processes

What we’re looking for

To be successful in this role, you’ll bring:

• Previous administration, sales support, marketing, or PA experience
• Outstanding organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Confidence working across multiple systems and deadlines
• Intermediate to advanced Microsoft Office skills
• Experience in real estate, property, or professional services (preferred but not essential)
• A positive, can-do attitude and willingness to support a busy team

Why join us?

• Work alongside one of New Zealand's top-performing rural real estate teams.
• Varied role with a mix of administration, marketing, and sales support.
• Join a respected and nationally recognised Bayleys brand.
• Supportive team environment with ongoing learning opportunities.
• Be part of a business that values professionalism, collaboration, and excellence.