Personal Assistant

Pt Chevalier, Auckland; Auckland; On-site; NZD 34,000 - 55,000; Part time

Job summary

Bayleys Pt Chevalier in Auckland is seeking an experienced Part-Time Personal Assistant to support a high-performing real estate professional. This role focuses on organisation, calendars, and behind-the-scenes admin to keep the business running smoothly.

You'll coordinate meetings, listings, CRM records, marketing campaigns, and client communications, ensuring a seamless experience from listing to settlement.

Qualifications

• Previous PA/EA/administration experience required or advantageous in real estate.
• Highly organised with exceptional time management.
• Strong attention to detail and ability to manage multiple priorities.
• Confident communicator with excellent relationship-building skills.
• Proactive, adaptable, and able to use initiative.
• Intermediate to advanced Microsoft Office skills.
• Positive, professional, and team-focused attitude.

Responsibilities

• Manage diaries, appointments, and day-to-day workflow.
• Coordinate meetings, open homes, and appointments.
• Prepare property documentation, submissions, and reports.
• Coordinate marketing campaigns, online listings, and promotional material.
• Maintain CRM databases and ensure records are accurate and up to date.
• Provide administrative support throughout the sales process from listing through to settlement.
• Liaise with vendors, purchasers, solicitors, and other industry professionals.
• Assist with social media content, newsletters, and general marketing initiatives.
• Provide general administrative support to ensure smooth day-to-day running of the business.

Skills

Time management

Organisation

Communication

Proactive

Team player

Microsoft Office

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

An exciting opportunity has become available for an experienced and highly organised Part-Time Personal Assistant to support a high-performing real estate professional within Bayleys Pt Chevalier.

This is a varied and fast-paced role, ideal for someone who enjoys keeping things organised behind the scenes while providing exceptional support. You'll play a key role in managing day-to-day administration, coordinating marketing activities, supporting the sales process, and ensuring a seamless experience for clients.

Key Responsibilities

• Manage diaries, appointments, and day-to-day workflow.
• Coordinate meetings, open homes, and appointments.
• Prepare property documentation, submissions, and reports.
• Coordinate marketing campaigns, online listings, and promotional material.
• Maintain CRM databases and ensure records are accurate and up to date.
• Provide administrative support throughout the sales process from listing through to settlement.
• Liaise with vendors, purchasers, solicitors, and other industry professionals.
• Assist with social media content, newsletters, and general marketing initiatives.
• Provide general administrative support to ensure the smooth day-to-day running of the business.

About You

• Previous experience in a Personal Assistant, Executive Assistant, or administration role (real estate experience is advantageous but not essential).
• Highly organised with exceptional time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Confident communicator with excellent relationship-building skills.
• Proactive, adaptable, and able to use initiative.
• Intermediate to advanced Microsoft Office skills and confidence learning new systems.
• A positive, professional, and team-focused attitude.

What's in it for You?

• Work alongside a successful and respected Bayleys agent.
• Be part of a supportive and collaborative team.
• Varied role where no two days are the same.
• Opportunity to develop your skills within New Zealand's leading real estate company.