Executive Assistant

Find Recruitment; Auckland; On-site; NZD 90,000 - 120,000; Full time

Job summary

Find Recruitment is seeking a highly organised Executive Assistant in Auckland to provide top-level support to a senior executive. This 8-month fixed term contract offers a fast-paced environment and meaningful exposure at a leadership level.

You will manage a dynamic diary, coordinate meetings and travel, prepare documents, and maintain confidentiality while building strong relationships across internal and external stakeholders.

Qualifications

• 5+ years' experience as an Executive Assistant supporting senior leaders.
• Exceptional organisational and time management skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills.
• Experience preparing professional documentation, presentations and correspondence.
• Sound judgement with a proactive approach to problem solving.
• Proven ability to handle sensitive and confidential information with discretion.
• Excellent stakeholder management skills and confidence working with people at all levels.
• Strong proficiency across the Microsoft Office Suite and other administrative systems.

Responsibilities

• Manage a busy and constantly changing diary, inbox and schedule for a senior executive
• Coordinate meetings, events, travel and stakeholder engagements from start to finish
• Prepare presentations, reports, briefing packs and meeting documentation
• Build strong relationships with internal and external stakeholders, acting as a key point of contact
• Manage competing priorities and ensure key deadlines are met
• Provide high level administrative support while maintaining confidentiality and professionalism at all times

Skills

Diary management

Stakeholder management

Communication skills

Multitasking and prioritisation

Discretion and confidentiality

Problem solving

Proactive mindset

Executive support

Tools

Microsoft Office Suite

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

ABOUT THE ROLE

We are looking for a highly organised and proactive Executive Assistant to provide high level support to a senior executive within a large, fast paced organisation. This is an 8 month fixed term contract, with the possibility of becoming a permanent opportunity for the right person. You will be trusted to stay one step ahead, manage competing priorities and ensure the executive is well supported across a busy schedule.

KEY RESPONSIBILITIES

• Manage a busy and constantly changing diary, inbox and schedule for a senior executive
• Coordinate meetings, events, travel and stakeholder engagements from start to finish
• Prepare presentations, reports, briefing packs and meeting documentation
• Build strong relationships with internal and external stakeholders, acting as a key point of contact
• Manage competing priorities and ensure key deadlines are met
• Provide high level administrative support while maintaining confidentiality and professionalism at all times

SKILLS & EXPERIENCE

• 5+ years' experience as an Executive Assistant supporting senior leaders
• Exceptional organisational and time management skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• Experience preparing professional documentation, presentations and correspondence
• Sound judgement with a proactive approach to problem solving
• Proven ability to handle sensitive and confidential information with discretion
• Excellent stakeholder management skills and confidence working with people at all levels
• Strong proficiency across the Microsoft Office Suite and other administrative systems