Executive Assistant

Tend; New Zealand; On-site; NZD 70,000 - 110,000; Full time

Job summary

Jora New Zealand is seeking an experienced Executive Assistant to provide proactive support to our Co-CEOs and wider Executive team. This is a hands-on role for someone who is highly organised, commercially minded and one step ahead, helping keep the Executive team focused by managing busy diaries, travel, administration and key events while building strong relationships across the business.

You’ll bring 3+ years’ experience supporting senior leaders in an Executive Assistant role, exceptional

Qualifications

• 3+ years’ experience supporting senior leaders in an Executive Assistant or similar role.
• Exceptional organisation, attention to detail and follow-through.
• Experience managing competing priorities and complex calendars.

Responsibilities

• Provide broad day-to-day support to Co-CEOs and wider executive team.
• Coordinate Board meetings, Executive meetings and key events.
• Prepare meeting materials, correspondence and presentations.
• Providing administrative support to the General Counsel, including legal documentation and company filings.
• Coordinate Executive visitors and external meetings.
• Managing actions, follow-ups and day-to-day Executive administration.
• Handling confidential and commercially sensitive information with discretion.
• Anticipating what’s needed and making things happen without always being asked.

Skills

Executive support

Calendar management

Communication

Discretion

Relationship building

Proactive

Education

Business administration qualification

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We’re looking for an experienced Executive Assistant to provide proactive, trusted support to our Co-CEOs and wider Executive team.

This is a hands-on role for someone who is highly organised, commercially minded and naturally one step ahead. You’ll help keep our Executive team focused by managing busy diaries, meetings, travel, administration and key events, while building strong relationships across the business.

What you’ll be doing

• Provide broad day-to-day support to our Co-CEOs and wider executive team, helping keep things moving across a varied mix of priorities
• Coordinating Board meetings, Executive meetings and key events
• Preparing meeting materials, correspondence and presentations
• Providing administrative support to the General Counsel, including legal documentation and company filings
• Coordinating Executive visitors and external meetings
• Managing actions, follow-ups and day-to-day Executive administration
• Handling confidential and commercially sensitive information with discretion
• Anticipating what’s needed and making things happen without always being asked

What you’ll bring

• 3+ years’ experience supporting senior leaders in an Executive Assistant or similar role
• Exceptional organisation, attention to detail and follow-through
• Experience managing competing priorities and complex calendars
• A proactive, practical and “get things done” approach
• Excellent communication and relationship-building skills
• Sound judgement and discretion when handling sensitive information
• The ability to stay calm, adaptable and effective in a fast-paced environment
• A relevant business administration qualification or equivalent experience
• Most importantly, you’ll be someone who enjoys making life easier for others, takes ownership and can be relied on to keep things moving.