Personal Assistant

House of Haghi & Sons; Auckland; On-site; NZD 52,000 - 76,000; Full time

Job summary

House of Haghi & Sons is seeking a reliable Personal Assistant to support the owner with business and personal tasks in Newmarket, Auckland. You will manage email, calendar, general admin, and basic social media updates, coordinating travel and appointments as needed.

The role suits a proactive, well-organised communicator who can work independently, handle confidential information discreetly, and contribute to smooth daily operations of a busy family-run business.

Qualifications

• Reliable, highly organised individual with strong attention to detail.
• Confident communicator able to manage phone, email and in-person interactions.
• Proactive, able to work independently and handle confidential information.

Responsibilities

• Email management: monitor inbox, prioritise messages, draft replies, follow up.
• Calendar and scheduling: organise business and personal appointments.
• General office administration: filing, data entry, record keeping.
• Microsoft Word & Excel: prepare documents and maintain spreadsheets.
• Social media support: basic updates and content organisation.
• Personal assistance: arrange travel, bookings and errands.
• Communication: handle inquiries professionally by phone and email.
• Ad hoc tasks: assist with office and personal duties as needed.

Skills

Organised

Reliable

Excellent communication

Proactive

Independent worker

Attention to detail

Calendar management

Email management

Social media basics

Discretion

Tools

MS Word

MS Excel

Calendar apps

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

House of Haghi & Sons – Newmarket, North Island

About Us

House of Haghi & Sons is a family-owned business based on Khyber Pass Road in Newmarket and has been operating since 1980.

We are looking for a reliable, organised and personable Personal Assistant to support the owner with both business administration and day-to-day personal tasks. This is a varied role suited to someone who is proactive, practical and comfortable taking ownership of tasks.

Product knowledge is not required.

The Role

You will provide day-to-day support to help keep both business and personal matters organised and running smoothly.

Your responsibilities will include:

• Email management : monitoring the inbox, prioritising messages, drafting replies and following up where required
• Calendar and scheduling : organising meetings, appointments and commitments, both business and personal
• General office administration : filing, correspondence, data entry and maintaining accurate records
• Microsoft Word & Excel : preparing documents, maintaining spreadsheets, organising information and completing basic administrative tasks
• Social media support : assisting with basic social media updates, content organisation and maintaining an online presence
• Personal assistance : arranging appointments, bookings, travel, reservations and other day-to-day errands
• Communication : handling phone calls, emails and enquiries in a professional and friendly manner
• Ad hoc support : assisting with various office and personal tasks as they arise

What We’re Looking For

We are looking for someone who is:

• Bubbly, friendly and approachable, with a warm and positive personality
• Reliable and highly organised, with strong attention to detail and excellent follow-through
• A confident communicator who is comfortable dealing with people over the phone, by email and in person
• Proactive and switched-on, able to identify what needs to be done without constant direction
• Comfortable working independently and using good judgement
• Confident using Microsoft Word, Microsoft Excel, email and calendar applications
• Comfortable with social media platforms and basic online content management
• Creative, with a good eye for colour, presentation and interior design
• Discreet, trustworthy and professional when handling confidential or personal information
• Flexible and willing to take on different tasks as required
• Previous Personal Assistant, Executive Assistant, or office administration experience is preferred, but we are also open to someone with strong organizational and communication skills who is eager to learn.

A Bonus If You

• Have experience supporting a small or family-run business
• Have experience with social media or basic content creation
• Have a strong interest in interior design, styling or visual presentation
• Are comfortable juggling multiple priorities and managing a busy schedule

Why Join Us?

This is an opportunity to work closely with the owner of an established, family-run Auckland business in a varied and hands-on role. No two days will necessarily be the same, and you’ll have the opportunity to make a genuine difference by keeping things organized and helping the day-to-day operation run smoothly.