Personal Assistant

OLT Limited; Oamaru; On-site; NZD 60,000 - 85,000; Full time

Job summary

Jora New Zealand is seeking an experienced Executive Assistant to support senior leadership. The role requires advanced proficiency with office software, expert diary management, and discretion handling confidential information.

Candidates should demonstrate strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Experience in a similar PA or EA role, preferably supporting a General Manager or CEO, is highly valued.

Qualifications

• Experience in a personal or executive assistant role supporting senior leadership in a professional setting.
• Advanced proficiency with standard office software, including email, calendars, word processing, spreadsheets, and presentation tools.
• Proven diary management experience, including scheduling, meeting coordination, and calendar optimization for executives.
• Strong clerical capabilities in document preparation, filing, record maintenance, and data entry.
• Experience handling confidential information with a high level of discretion.
• Demonstrated organizational and time-management skills managing multiple priorities in a fast-paced environment.
• Experience in a similar PA or EA role, preferably supporting a General Manager, CEO, or other senior executive.

Responsibilities

• Manage executive diaries, scheduling, and calendar optimization.
• Coordinate meetings, travel, and related logistics for senior leaders.
• Prepare and organize documents, filings, and records with strict confidentiality.
• Support senior executives with administrative tasks and communications.
• Maintain orderly filing systems and data entry across departments.

Skills

Diary management

Office software proficiency

Confidential information handling

Organizational/time management

PA/EA experience

Executive support to senior leadership

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Experience in a personal or executive assistant role supporting senior leadership in a professional setting
• Advanced proficiency with standard office software, including email, calendars, word processing, spreadsheets, and presentation tools
• Proven diary management experience, including scheduling, meeting coordination, and calendar optimization for executives
• Strong clerical capabilities in document preparation, filing, record maintenance, and data entry
• Experience handling confidential information with a high level of discretion
• Demonstrated organizational and time-management skills managing multiple priorities in a fast-paced environment
• Experience in a similar PA or EA role, preferably supporting a General Manager, CEO, or other senior executive