Personal Assistant

Beca; Tauranga; On-site; NZD 50,000 - 80,000; Full time

Benefits offered by this job

Flexible working arrangements

Discounted health insurance

Gym membership discounts

Social club events

Job summary

Beca in Tauranga is seeking an experienced Personal Assistant to join our Tauranga team on a 12-month fixed-term contract, covering parental leave. This full-time, office-based role supports two senior leaders and provides broader coordination across the Tauranga region.

You will manage calendars, travel, prepare presentations, coordinate events, assist with communications, and keep actions on track. The role requires initiative, adaptability, and professional communication with a wide range of

Qualifications

• Minimum 3 years’ experience in a Personal Assistant or senior admin role.
• Ability to work with senior leaders and manage calendars.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Advanced Microsoft 365 skills, including PowerPoint.
• Ability to handle multiple priorities in a fast-paced environment.
• Strong stakeholder management and relationship-building.

Responsibilities

• Provide executive support to two senior leaders.
• Manage complex calendars and travel arrangements.
• Prepare presentations and coordinate events.
• Support communications and track key actions.
• Collaborate with teams and stakeholders across the Tauranga region.
• Maintain discretion with confidential information.

Skills

Executive support

Time management

Communication skills

Stakeholder management

Multitasking

Discretion & professionalism

Tools

Microsoft 365

PowerPoint

Job description

We're looking for an experienced Personal Assistant to join our Tauranga team on a 12-month fixed-term contract, covering parental leave.

This is a full-time, office-based role supporting two senior leaders and providing broader coordination support across the Tauranga region. You'll be a trusted partner, helping leaders stay organised, connected, and focused on delivering great outcomes for clients, projects, and our people.

The role combines executive support, regional coordination, and business administration. From managing complex calendars and travel arrangements to preparing presentations, coordinating events, supporting communications, and keeping key actions on track, you'll play an important role in keeping things running smoothly.

Working closely with leaders, teams, and stakeholders across the business, you'll be involved in a wide range of activities and will need to confidently switch between different priorities and working styles. No two days are the same, making this an ideal opportunity for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment.

You're an experienced Personal Assistant who quickly builds trusted relationships and provides seamless support to senior leaders.

Personable, adaptable, and highly organised, you understand that a great PA is more than an excellent administrator. You're often the first point of contact, a trusted relationship builder, and someone who helps bring people together and keep things moving. Approachable and professional, you're confident communicating with a wide range of stakeholders and know when a conversation is best had over the phone.

You thrive in a fast-paced environment, comfortably managing competing priorities and responding to changing demands. Proactive and resourceful, you anticipate needs before they arise, apply sound judgement, and handle confidential information with discretion and professionalism.

You'll also bring:

• Minimum 3 years’ experience in a Personal Assistant or senior administrative support role.
• The ability to hit the ground running and confidently work with senior leaders.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft 365 skills, including PowerPoint.
• The ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and relationship-building skills.
• A proactive, solutions-focused approach and willingness to get stuck in.
• High levels of professionalism, initiative, and attention to detail.

A career with Beca will provide you with:

• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal / family commitments.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environmentofsharing and collaboration.
• Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, anda number ofsocial club events.Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity,thoughtand experiences.