Personal Assistant

Beca Limited; Tauranga; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Gym membership discounts

Social club events

Job summary

Beca Limited in Tauranga is seeking an experienced Personal Assistant to support two senior leaders on a 12‑month fixed‑term contract. This full‑time, office‑based role involves executive support, regional coordination, and business administration across the Tauranga region.

You will manage calendars and travel, prepare presentations, coordinate events, support communications, and keep actions on track. The role suits someone who thrives in a fast-paced environment and enjoys variety.

Qualifications

• Minimum 3 years of experience in a Personal Assistant or senior administrative support role.
• Ability to hit the ground running and confidently support two senior leaders.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft 365 skills, including PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and relationship-building skills.
• Proactive, solutions-focused approach and discretion with confidential information.

Responsibilities

• Manage complex calendars and travel arrangements for two senior leaders.
• Prepare presentations and coordinate events as required.
• Provide broader coordination support across the Tauranga region and Business Administration tasks.
• Support communications and ensure key actions are tracked and followed up.
• Collaborate with teams and stakeholders to keep projects running smoothly.

Skills

Executive support experience

Calendar & travel management

Time management

Stakeholder management

Written & verbal communication

Multitasking in fast-paced environment

Tools

Microsoft 365

PowerPoint

Job description

The opportunity

We’re looking for an experienced Personal Assistant to join our Tauranga team on a 12-month fixed‑term contract, covering parental leave. This is a full‑time, office‑based role supporting two senior leaders and providing broader coordination support across the Tauranga region. You’ll be a trusted partner, helping leaders stay organised, connected, and focused on delivering great outcomes for clients, projects, and our people. The role combines executive support, regional coordination, and business administration. From managing complex calendars and travel arrangements to preparing presentations, coordinating events, supporting communications, and keeping key actions on track, you’ll play an important role in keeping things running smoothly. Working closely with leaders, teams, and stakeholders across the business, you’ll be involved in a wide range of activities and will need to confidently switch between different priorities and working styles. No two days are the same, making this an ideal opportunity for someone who enjoys variety, takes initiative, and thrives in a fast‑paced environment.

About you

You’re an experienced Personal Assistant who quickly builds trusted relationships and provides seamless support to senior leaders. Personable, adaptable, and highly organised, you understand that a great PA is more than an excellent administrator. You’re often the first point of contact, a trusted relationship builder, and someone who helps bring people together and keep things moving. Approachable and professional, you’re confident communicating with a wide range of stakeholders and know when a conversation is best had over the phone. You thrive in a fast‑paced environment, comfortably managing competing priorities and responding to changing demands. Proactive and resourceful, you anticipate needs before they arise, apply sound judgement, and handle confidential information with discretion and professionalism.

• Minimum 3 years’ experience in a Personal Assistant or senior administrative support role.
• The ability to hit the ground running and confidently work with senior leaders.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft365 skills, including PowerPoint.
• The ability to manage multiple priorities in a fast‑paced environment.
• Strong stakeholder management and relationship‑building skills.
• A proactive, solutions‑focused approach and willingness to get stuck in.
• High levels of professionalism, initiative, and attention to detail.

What we offer

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal / family commitments.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events.

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

About Beca

Hello! And welcome to a whole new world of possibilities with Beca. We hope you’re as keen as we are to find out more about each other. We look forward to seeing your application. The Talent Acquisition Team make everyday better. Creative people together transforming our world – that’s our vision. It reflects our culture, our aspirations and our purpose – to make everyday better. But we need problem solvers – the makers, the creators, the planners and practitioners to convert ideas into reality. For over 100 years, we’ve been making a visible difference, developing, and delivering solutions for our clients, our people and our community. Focusing on sustainability, innovation, and digital technologies, to create better and safer outcomes. What makes us different? At Beca, our people are our business. We support curiosity and value great ideas, and are passionate about creating a workplace where people are engaged, feel incredible and can belong. Our employee‑ownership model sets us apart. It’s an opportunity for our people to be invested in the future success of our business, with share ownership available for eligible employees. We also offer a range of employee benefits, designed to reward and recognise the amazing things our people are doing everyday. And our values of partnership, tenacity, enjoyment and care are reflected in the way we work, with our people and with our clients. When you are part of our Beca family, you’ll own your own career path and contribute to a legacy. Join us and discover for yourself how you own your career and can make a everyday better.