Personal Assistant (Corporate)

Air New Zealand; Auckland; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Generous staff travel benefits

FlexiLeave

Learning opportunities

Staff discounts across travel, retail,

Wellbeing resources

Job summary

Air New Zealand, based at our Auckland City office, is seeking a proactive Personal Assistant to support a number of senior leaders. You will manage calendars, travel arrangements and expenses, ensuring leaders stay organized and focused on strategic priorities.

You will join a collaborative team across the portfolio, handling meetings, onboarding, and confidential communications with discretion. Strong MS Office skills and a proactive, adaptable mindset are essential.

Qualifications

• Proven experience as a Personal Assistant, supporting senior leaders.
• Excellent communication and relationship-building skills.
• Proficient in Microsoft Office with strong organizational abilities.
• Ability to handle confidential information with discretion.
• Collaborative team player with proactive mindset.

Responsibilities

• Manage complex calendars, inboxes, travel arrangements and expenses, ensuring leaders are organised and strategic.
• Coordinate meetings and events, including agendas, logistics and minutes, with follow-through on actions.
• Support onboarding and induction activities for new leaders.
• Maintain confidentiality while providing trusted administrative support and clear communication.
• Partner with other PAs and admins to ensure smooth operations and shared coverage.
• Identify opportunities to improve coordination and processes for better outcomes.

Skills

Calendar management

Communication

Stakeholder management

Interpersonal skills

Attention to detail

Adaptability

Proactivity

Tools

Outlook

Word

Excel

PowerPoint

Job description

Kia ora!

This is your opportunity to step into a high impact support role at the heart of our Corporate Portfolio. As a Personal Assistant supportinga number ofour Senior Leadership team, you will help keepabusy and fast paced portfoliosrunning smoothly, enabling our leaders to focus on delivering exceptional outcomes for our people and customers.

You will join a collaborative team of Personal Assistants who work together to keep things moving behind the scenes. Based at our Auckland City office, you will build strong relationships across the portfolio and playan important rolein creating the clarity, coordination and connection that help our teams thrive.

Witha strong reputationfor culture, service and innovation, Air New Zealand is consistently recognised as one of New Zealand's most attractive employers. Behind the scenes, our corporate teams shape strategy, drive performance, and support a future focused business where every role makes a difference.

About the role

• Manage complex calendars, inboxes, travelarrangementsand expenses, ensuring leaders are organised, prepared and able to focus on strategic priorities
• Coordinate meetings and events, including agendas,logisticsand minutes, ensuring actions are captured and followed through
• Support onboarding and induction activities, helping new leaders settle in quickly and build strong connections
• Maintain confidentiality while providing trusted administrative support and clear communication across the portfolio
• Partner closely with other Personal Assistants, Executive Assistantsand administration colleagues, providing backup support and contributing to a collaborative team culture
• Identifyopportunities to improve coordination,processesand ways of working that create better outcomes for leaders and teams.

Whatyou'llbring

• Proven experience as a Personal Assistant, ideally supporting multiple senior leaders within a complex, fast paced environment
• Excellent communication and interpersonal skills, with the ability to quickly build trusted relationships
• Strongproficiencyacross Microsoft Office applications, including Outlook, Word,Exceland PowerPoint
• The ability to manage competing priorities whileremainingcalm,organisedand adaptable
• High attention to detail, producingaccurate, well-presented documentation
• A growth mindset with curiosity and confidence toleverageemerging technologies, AI tools, and new systems to improve productivity, insight, and the overall effectiveness of the PA function
• A proactive approach,with the confidence toanticipateneeds and take initiative.

If you bring most of this experience, along with transferable skills and the drive to grow,we'dlove to hear from you.

What'sin it for you

We want our people to live their best lives and access great benefits that support life both inside and outside work.

• Generous staff travel benefits for you, yourfamilyand friends
• FlexiLeave, giving you theoptiontopurchaseup to fouradditionalweeks of leave each year
• A learning culture with development opportunities that help you grow your career
• Access to a wide range of workperksand discounts across travel, retail, banking,hotelsand more
• Support for your health and wellbeing through wellbeing resources, Employee Assistance Programme, and access to discounted medical cover options.

Ready for take-off?

This is an exciting opportunity to broaden your experience while supporting senior leaders who are shaping key business outcomes. If you enjoy variety, thrive on building strong relationships and take pride in helping others succeed,we'dlove to hear from you.

Applications closeMonday, 31stAugust

Additional Information

At Air New Zealand, we are proudly committed to diversity, equity and inclusion and believe in creating a truly inclusive workplace where everyone can be themselves and thrive. Our people are our greatest asset – because while everything else we do in our operation can be replicated by our competitors, it is our people that truly set us apart. We are firm believers in celebrating the differences and diversity of thought our people bring to their roles. We encourage candidates from diverse backgrounds, including those with a disability, additional health and mental health needs, and/or are neurodiverse to apply for our roles.

If you have encountered any accessibility barriers and require further information or reasonable accommodations to our recruitment process, please reach out to the recruiter listed on this job advert so they are able to support you to freely participate equitably in our recruitment and selection process.

Whāia te pae tawhiti kia tata. Ko te pae tata whakamaua, kia tina.

"Seek to bring distant horizons closer. Once near, seize them and make them your reality."