Executive Personal Assistant – Flexible, Fast-Paced Role

Beca Limited; Tauranga; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Gym membership discounts

Social club events

Job summary

Beca Limited in Tauranga is seeking an experienced Personal Assistant to support two senior leaders on a 12‑month fixed‑term contract. This full‑time, office‑based role involves executive support, regional coordination, and business administration across the Tauranga region.

You will manage calendars and travel, prepare presentations, coordinate events, support communications, and keep actions on track. The role suits someone who thrives in a fast-paced environment and enjoys variety.

Qualifications

• Minimum 3 years of experience in a Personal Assistant or senior administrative support role.
• Ability to hit the ground running and confidently support two senior leaders.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft 365 skills, including PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and relationship-building skills.
• Proactive, solutions-focused approach and discretion with confidential information.

Responsibilities

• Manage complex calendars and travel arrangements for two senior leaders.
• Prepare presentations and coordinate events as required.
• Provide broader coordination support across the Tauranga region and Business Administration tasks.
• Support communications and ensure key actions are tracked and followed up.
• Collaborate with teams and stakeholders to keep projects running smoothly.

Skills

Executive support experience

Calendar & travel management

Time management

Stakeholder management

Written & verbal communication

Multitasking in fast-paced environment

Tools

Microsoft 365

PowerPoint

Job description

Beca Limited in Tauranga is seeking an experienced Personal Assistant to support two senior leaders on a 12‑month fixed‑term contract. This full‑time, office‑based role involves executive support, regional coordination, and business administration across the Tauranga region.

You will manage calendars and travel, prepare presentations, coordinate events, support communications, and keep actions on track. The role suits someone who thrives in a fast-paced environment and enjoys variety.