Executive Assistant

Madison Recruitment; Auckland; Hybrid; NZD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid working arrangement

Sick leave benefits

Employee Assistance Programme (EAP)

Birthday leave

Visa/work visa support

Job summary

Madison Recruitment is partnering with a respected national organisation focused on mental health and wellbeing in New Zealand. We seek an experienced Executive Assistant to provide strategic support to a dynamic CEO on a 12-month fixed-term contract.

You'll manage complex calendars, coordinate governance activities, and engage with senior stakeholders, while navigating a fast-paced environment with autonomy and accuracy.

Qualifications

• Experience supporting senior executives or C-suite leaders.
• Outstanding organisational and time management skills.
• Strong judgement to make informed decisions independently.
• Proactive, solutions-focused approach with high attention to detail.
• Excellent written and verbal communication skills.
• Advanced systems and technology capability.

Responsibilities

• Provide seamless executive support including complex calendar management and travel arrangements.
• Monitor and manage communications, identify urgent matters and draft responses as needed.
• Prepare reports, presentations, briefing papers and executive documentation.
• Coordinate Board and Committee meetings, agenda prep, minutes, actions and logistics.
• Support governance processes with accurate record keeping and admin of governance activities.
• Build relationships with Board members, senior leaders, and external stakeholders.
• Assist with organisational projects, research initiatives and reporting requirements.
• Ensure follow-through on key actions and facilitate cross-team communication.

Skills

Executive support

Calendar management

Stakeholder engagement

Governance administration

Travel arrangements

Time management

Communication

Relationship-building

Tools

MS Office / G Suite

Job description

Executive Assistant to CEO | 12-Month Fixed-Term Contract

Madison Recruitment is partnering with a respected national organisation dedicated to improving mental health and wellbeing outcomes across New Zealand. We are seeking an experienced and highly capable Executive Assistant to provide strategic support to an energetic and visionary CEO. 12-month fixed-term contract (potential to go perm).

The Opportunity:

This is far more than a traditional Executive Assistant role. While you'll manage key executive support functions including diary coordination, stakeholder engagement, and governance administration, you'll also play a pivotal role in helping the CEO navigate a complex and fast-paced environment.

Working at the heart of the organisation, you'll be responsible for creating order in a constantly evolving landscape, ensuring priorities are clear, deadlines are met, and critical initiatives continue moving forward. This is a position for someone who enjoys variety, embraces challenges, and can confidently operate with a high degree of autonomy.

As a trusted partner to the CEO, you'll anticipate needs before they arise, manage competing demands, and act as a central point of coordination across the organisation.

Key Responsibilities:

• Provide seamless executive support including complex calendar management, inbox coordination, travel arrangements, and workload prioritisation
• Monitor and manage incoming communications, identifying urgent matters and preparing responses where required
• Develop and prepare reports, presentations, briefing papers, and executive documentation
• Coordinate Board and Committee meetings, including agenda preparation, minute taking, action management, and meeting logistics
• Support governance processes through accurate record keeping and administration of governance activities
• Build effective relationships with Board members, senior leaders, and external stakeholders
• Assist with organisational projects, research initiatives, and reporting requirements
• Ensure follow-through on key actions and facilitate strong communication across teams

About You:

You are an experienced Executive Assistant or highly capable Personal Assistant who thrives in a busy and ever-changing environment. You have a natural ability to stay one step ahead, solve problems proactively, and maintain professionalism under pressure.

To Be Successful, You'll Bring:

• Demonstrated experience supporting senior executives or C-suite leaders
• Outstanding organisational and time management skills
• Strong judgement and the confidence to make informed decisions independently
• A proactive, solutions-focused approach with excellent attention to detail
• Exceptional written and verbal communication skills
• Advanced systems and technology capability
• The ability to remain adaptable, resilient, and composed in a dynamic environment
• Strong relationship-building skills and the ability to establish credibility quickly

What's in It for You?

• 12-month fixed-term contract
• Open to candidateson a open work visa or working holiday visa's
• Hybrid working arrangement with one day per week working from home.
• Immediate access to sick leave benefits
• Employee Assistance Programme (EAP)
• Paid birthday leave
• The opportunity to work closely with an inspiring CEO and make a genuine impact within a purpose-driven organisation
• A role where your contribution will be visible, valued, and influential across the business