People-First Office Manager & Reception Lead

Tompkins Wake; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Tompkins Wake in Auckland is seeking an experienced Office Manager/Receptionist to be at the heart of our Auckland office, supporting a busy team of around 40 people. You’ll manage reception, welcome visitors and own the day-to-day running of the office.

Based in our modern office, you will coordinate meetings, catering, facilities and client hospitality, while collaborating with an Office Assistant to cover reception and general duties.

Qualifications

• Previous office management, reception or senior administration experience.
• Professional, friendly and confident manner.
• Excellent organisation skills and strong attention to detail.
• Ability to juggle priorities and anticipate needs.
• Strong communication and relationship-building skills.
• Confidence using Microsoft Office and general office systems.
• Hands-on approach and willingness to pitch in.
• Experience in legal or professional services is an advantage but not essential.

Responsibilities

• Provide a warm, professional welcome to clients and visitors and manage reception and incoming calls.
• Take ownership of the smooth day-to-day running of the Auckland office.
• Manage meeting rooms, catering and client hospitality.
• Coordinate office supplies, couriers, mail, facilities and general office requirements.
• Build strong relationships with suppliers, contractors and our landlord.
• Coordinate office maintenance and ensure a high standard of presentation.
• Support Auckland-based events, client functions and team activities.
• Coordinate health and safety requirements for the office.
• Provide practical administrative support to partners and the wider team when needed.
• Work with the Office Assistant to ensure reception and office support runs seamlessly.

Skills

Office management

Reception

Organization

Communication

Multitasking

Relationship-building

Tools

Microsoft Office

Job description

Tompkins Wake in Auckland is seeking an experienced Office Manager/Receptionist to be at the heart of our Auckland office, supporting a busy team of around 40 people. You’ll manage reception, welcome visitors and own the day-to-day running of the office.

Based in our modern office, you will coordinate meetings, catering, facilities and client hospitality, while collaborating with an Office Assistant to cover reception and general duties.