Part-Time Events Coordinator: Conferences & Weddings

EVT Limited; Wellington; Hybrid; NZD 23,000 - 32,000; Part time

Benefits offered by this job

50% off dining and stays across EVT &

$2 movie tickets + discounts on Gold/1

Job summary

EVT Limited's QT Wellington is seeking a Conference and Events Coordinator to join part-time, reporting to the Director of Sales. You’ll coordinate conferences, weddings, private dining and corporate functions, with a minimum of 20 hours per week, ensuring details are flawless and guest expectations are exceeded.

You’ll work closely with internal teams and clients, manage quotes and enquiries in iVvy, and attend on-site events as needed.

Qualifications

• Experience coordinating conferences, weddings and private dining.
• Excellent organisational skills and attention to detail.
• Strong communication and client-relations abilities.
• Experience with iVvy or similar tools is a plus.
• Willingness to be on-site for events outside hours.

Responsibilities

• Manage daily sales administration and reactive sales activities including preparing quotes, handling enquiries, following up leads and maintaining accurate records in iVvy.
• Assist in the coordination of conferences, dinners, weddings, accommodation and private dining bookings, ensuring all details are booked, updated and communicated accurately and on time.
• Work closely with back-of-house teams to ensure events are planned and executed in line with client expectations, attending on-site for special events as required.
• Conduct site inspections for clients and third-party suppliers, showcasing the QT Wellington event spaces with professionalism and genuine enthusiasm.
• Prepare regular sales reports as directed by the Director of Sales and conduct post-event follow up to secure future business for the hotel and EVT group.
• Act as a brand ambassador for QT Wellington, attending all scheduled meetings and supporting other departments and colleagues when needed.

Skills

Conference events

Hotel sales

Organisational skills

Client relationships

iVvy

On-site availability

Tools

iVvy

Job description

EVT Limited's QT Wellington is seeking a Conference and Events Coordinator to join part-time, reporting to the Director of Sales. You’ll coordinate conferences, weddings, private dining and corporate functions, with a minimum of 20 hours per week, ensuring details are flawless and guest expectations are exceeded.

You’ll work closely with internal teams and clients, manage quotes and enquiries in iVvy, and attend on-site events as needed.