Conference & Events Coordinator — Fast‑Track Growth

EVT Limited; Auckland; Hybrid; NZD 48,000 - 60,000; Full time

Benefits offered by this job

50% off dining and stays

Movie tickets and cinema discounts

Seasonal perks

Rapid career growth

Paid parental leave

Job summary

Rydges Formosa Golf Resort, part of EVT, is seeking a Conference & Events Coordinator to join on a 6-month fixed term. You will provide professional, courteous service to guests and clients with a focus on driving yield across weddings, conferences and corporate events.

Based on the Pohutukawa Coast near Auckland, the resort offers six flexible event spaces and a busy calendar. You will administrate, coordinate bookings, manage inquiries, and work with back-of-house teams to exceed client

Qualifications

• Previous experience in conference, events or hotel sales coordination.
• Strong attention to detail and deadline management.
• Client-focused, friendly and professional service.
• Experience using event management systems, especially iVvy.
• Strong written and verbal communication with cultural sensitivity.

Responsibilities

• Undertake daily administration and reactive sales activities, including quotes and follow up.
• Coordinate conferences, dinners, weddings, bookings, updating and cancelling per SOPs.
• Handle calls, book appointments and assist with lead generation.
• Work with back of house teams to meet client expectations.
• Be onsite for special events as coordinator, per direction by the Director of Sales or General Manager.
• Conduct site inspections for clients and third-party suppliers.
• Maintain the iVvy system with sales activity and bookings.
• Prepare regular and ad hoc reports for management.
• Conduct post-event follow up to secure future business.

Skills

Conference coordination

Hospitality sales

iVvy knowledge

Multitasking

Customer service

Tools

iVvy

Job description

Rydges Formosa Golf Resort, part of EVT, is seeking a Conference & Events Coordinator to join on a 6-month fixed term. You will provide professional, courteous service to guests and clients with a focus on driving yield across weddings, conferences and corporate events.

Based on the Pohutukawa Coast near Auckland, the resort offers six flexible event spaces and a busy calendar. You will administrate, coordinate bookings, manage inquiries, and work with back-of-house teams to exceed client