Operations & Facilities Administrator

Aotearoa New Zealand Association of Social Workers; Lower Hutt; On-site; NZD 52,000 - 70,000; Full time

Job summary

Black Diamond Technologies Limited (BDT) in Lower Hutt, NZ, is seeking an adaptable administrator to support operations, travel, facilities, shipping, and health and safety tasks. The role involves managing requests from start to finish, maintaining records, and ensuring actions do not fall through the gaps.

The successful candidate will have 2–3 years in admin or business support, strong organisational skills, and experience with Asana and the Microsoft Office suite.

Qualifications

• 2–3 years' experience in an administration or business support role.
• Building maintenance and facilities administration experience is desirable.
• Strong organisational skills and attention to detail.
• The ability to manage competing priorities and stay calm in a busy environment.
• A proactive approach with the confidence to follow up and take ownership of tasks.
• Clear communication skills, a customer service focus and an approachable manner.
• Good working knowledge of Asana and Microsoft Office with intermediate level Excel.

Responsibilities

• Managing operations tickets, shared inboxes and routine requests from start to finish
• Checking freight invoices, identifying discrepancies and preparing routine carrier claims
• Coordinating staff travel, including flights, accommodation, rental vehicles and booking changes
• Logging and tracking building maintenance requests, coordinating approved contractors and raising purchase orders
• Supporting health and safety administration, including training records, compliance checks, meeting minutes and PPE requirements
• Ordering office supplies and preparing information packs and energy labels
• Providing reception cover, welcoming visitors and directing calls when required
• Maintaining accurate records, following up actions and supporting process improvements

Skills

Administration experience

Facilities administration

Proactive ownership

Microsoft Office

Asana

Tools

Asana

Excel

Microsoft Office Suite

Job description

Black Diamond Technologies Limited (BDT) in Lower Hutt, NZ, is seeking an adaptable administrator to support operations, travel, facilities, shipping, and health and safety tasks. The role involves managing requests from start to finish, maintaining records, and ensuring actions do not fall through the gaps.

The successful candidate will have 2–3 years in admin or business support, strong organisational skills, and experience with Asana and the Microsoft Office suite.