Site Operations & Administration Lead

Hynds Pipe Systems Limited; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Abbott in New Zealand seeks a Site Administrator to provide essential admin support across NZ sites, handling front-of-house queries, ID cards, locker management, and event coordination.

The role requires at least 5 years in administrative support, strong organizational and communication skills, and proficiency in MS Word, PowerPoint and Excel. You will follow ISO quality policies and health & safety policies, supporting a compliant, efficient workplace.

Qualifications

• Minimum 5 years' experience in administrative support.
• Ability to multitask, prioritize and meet deadlines.
• Excellent attention to detail and strong organizational skills.
• Excellent interpersonal, written and verbal communication skills.
• Proactive.
• Computer proficient with abilities to utilize MS Word, PowerPoint and Excel.
• Proactive and focused on continuous improvement.

Responsibilities

• Front of house to answer general queries and support the sites.
• Assign staff ID cards across the sites and maintain the relevant records of these.
• Locker management.
• EV charger coordination including managing access and issues reported.
• Support site events as required including catering, communication collateral, diary invitations, etc.
• Support contractor induction and maintenance of relevant inductions/sign-in technology.
• Key point of contact and support for site cleaners, escalating issues as necessary. Support the site with cleaning inspections and audits.
• Purchase order creation and management as required.
• Ordering and maintenance of stationery, cleaning, cafe consumables, etc.
• Ensure meeting rooms are appropriately set up, clean and stocked with necessary items.
• Log IT tickets to support new starters as required.
• Support coordination of drug and alcohol testing, health monitoring and other HR and EHS site activities.
• Courier packages, including printing of labels.
• Key point of contact and coordination for Abbott site visitors, e.g. Executive visits, project teams, etc.
• Attend regular departmental meetings with relevant manager/supervisor to build in continuous feedback mechanisms.
• Meet the requirements of ISO by complying with all relevant Quality policies and procedures to ensure the Quality objectives of the business are met.
• Comply with all relevant company Occupational Health, Safety and Environmental policies, procedures, and work practices with the intent of preventing or minimising accidental exposures to self, colleagues and/or the environment.
• Ensure any PPE provided by Abbott is worn.
• Report any accidents or incidents within 24 hours and notify your manager.
• Ensure all activities carried out by self and others are in accordance with legislative employment policies, health & safety requirements and global policy.
• Promote a standard of excellence for quality and customer focus at Abbott.
• Uphold the Abbott Code of Business Conduct.
• Live our Abbott Values - Pioneering, Achieving, Caring, Enduring
• Maintain up-to-date knowledge of Abbott standard operating procedures and policies and always ensure compliance
• Ensure your company-related activities comply with relevant Acts, legal demands and ethical standards

Skills

Multitasking

Attention to detail

Organizational skills

Interpersonal communication

Written communication

Verbal communication

Proactive

MS Word

PowerPoint

Excel

Continuous improvement

Tools

MS Word

PowerPoint

Excel

Job description

Abbott in New Zealand seeks a Site Administrator to provide essential admin support across NZ sites, handling front-of-house queries, ID cards, locker management, and event coordination.

The role requires at least 5 years in administrative support, strong organizational and communication skills, and proficiency in MS Word, PowerPoint and Excel. You will follow ISO quality policies and health & safety policies, supporting a compliant, efficient workplace.