Office Support & Facilities Coordinator - Auckland

North Island - Auckland South & East Auckland; Auckland; Presencial; NZD 34.000 - 39.000; Jornada completa

Descripción de la vacante

Novamind Labs Ltd. in Auckland is seeking a Workplace Support Assistant to keep the office running smoothly. You will greet visitors, manage the reception, handle calls, mail, and basic admin tasks, and support meeting and travel arrangements.

This permanent, full-time role requires a reliable, organised person with at least 6 months’ experience, knowledge of H&S procedures, and a willingness to learn. You’ll work across common areas, maintain supplies, and help ensure a clean, safe, and

Formación

• Minimum 6 months of relevant work experience.
• Friendly, reliable and with good time management.
• Strong organisational skills.
• Willing to learn and develop skills in the industry.
• Knowledge of health and safety procedures.
• Able to pass a criminal background check.
• Be able to pass a drug test.

Responsabilidades

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to keep it clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and handle grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office spaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Conocimientos

Reception skills

Administrative tasks

Time management

H&S knowledge

Reliability

Herramientas

Office software

Descripción del empleo

Novamind Labs Ltd. in Auckland is seeking a Workplace Support Assistant to keep the office running smoothly. You will greet visitors, manage the reception, handle calls, mail, and basic admin tasks, and support meeting and travel arrangements.

This permanent, full-time role requires a reliable, organised person with at least 6 months’ experience, knowledge of H&S procedures, and a willingness to learn. You’ll work across common areas, maintain supplies, and help ensure a clean, safe, and