Office & Reception Support Specialist (30+ hrs)

Dr Mark Donaldson Ltd; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

Novamind Labs Ltd in Auckland, New Zealand is seeking a Workplace Support Assistant to provide reception, administrative and workplace support to ensure smooth day-to-day operations.

You will greet visitors, manage the reception, handle calls, mail, document prep, and keep supplies and spaces clean and organised. The role offers hourly pay of NZD 25–28 with a minimum 30 hours per week.

Qualifications

• Reception/administration experience preferred.

Responsibilities

• Greet and welcome visitors, clients and contractors professionally.
• Manage the reception area to stay clean, organised and welcoming.
• Answer, screen, and direct telephone calls; respond to enquiries.
• Receive and distribute mail, courier deliveries and other correspondence.
• Provide administrative support including data entry, filing, scanning and photocopying.
• Maintain office records and supplies, coordinate stationery and kitchen inventory.
• Assist with arranging meetings, travel and accommodation as required.
• Clean and maintain workspaces, meeting rooms, kitchen, bathrooms and common areas.
• Vacuum, mop, dust and sanitise furniture and fixtures.
• Empty rubbish and recycling; ensure waste disposal.
• Conduct routine workplace inspections; report maintenance or safety issues.
• Ensure compliance with hygiene, health and safety standards.

Skills

Organised

Trustworthy

Motivated

Results-driven

Reception

Job description

Novamind Labs Ltd in Auckland, New Zealand is seeking a Workplace Support Assistant to provide reception, administrative and workplace support to ensure smooth day-to-day operations.

You will greet visitors, manage the reception, handle calls, mail, document prep, and keep supplies and spaces clean and organised. The role offers hourly pay of NZD 25–28 with a minimum 30 hours per week.