Office & Reception Lead - Admin & Facilities

Muster Limited; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

Novamind Labs Ltd. in Auckland is seeking a reliable Workplace Support Assistant to manage reception, administrative tasks, and general office services.

You will greet visitors, handle mail and calls, and support travel arrangements as required to ensure smooth daily operations. The role requires a meticulous, trustworthy individual who can maintain a clean, safe, and welcoming office environment, including meeting rooms and common areas, while upholding health and safety standards.

Responsibilities

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Job description

Novamind Labs Ltd. in Auckland is seeking a reliable Workplace Support Assistant to manage reception, administrative tasks, and general office services.

You will greet visitors, handle mail and calls, and support travel arrangements as required to ensure smooth daily operations. The role requires a meticulous, trustworthy individual who can maintain a clean, safe, and welcoming office environment, including meeting rooms and common areas, while upholding health and safety standards.