Entry-Level Office & Facilities Assistant

No8HR; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

Novamind Labs Ltd. in Auckland is seeking a Workplace Support Assistant to keep the office running smoothly.

You will greet visitors, manage the reception, handle enquiries, and provide essential administrative support, including filing, data entry, and document preparation. You will also maintain office records, coordinate stationery and kitchen supplies, organise meetings and travel, uphold health and safety standards, and ensure clean, safe, and welcoming workspaces.

Qualifications

• At least 6 months’ relevant work experience
• Friendly and reliable, with good time management skills and an excellent work ethic
• Good organisational skills
• A commitment to learning and developing skills within the industry
• Sound knowledge of H&S procedures
• Reliable and hardworking
• Be able to pass a drug test and criminal background check

Responsibilities

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Skills

Reception duties

Administrative skills

Time management

Organisational skills

H&S knowledge

Reliability

Background check

Job description

Novamind Labs Ltd. in Auckland is seeking a Workplace Support Assistant to keep the office running smoothly.

You will greet visitors, manage the reception, handle enquiries, and provide essential administrative support, including filing, data entry, and document preparation. You will also maintain office records, coordinate stationery and kitchen supplies, organise meetings and travel, uphold health and safety standards, and ensure clean, safe, and welcoming workspaces.