Office, Scheduling & Showroom coordinator

Goodwood Flooring; Auckland; On-site; NZD 52,000 - 64,000; Full time

Job summary

Goodwood Flooring seeks an Office, Scheduling & Showroom Coordinator in Auckland. The role covers office administration, accounts, payroll, job scheduling, customer service and showroom sales, with a 9:00am–4:00pm, Monday to Friday schedule (35 hours/week).

Responsibilities include invoicing, supplier statements, payments, payroll processing, and coordinating installation and showroom bookings. The ideal candidate is organised, reliable, and confident with customers.

Qualifications

• Organised and reliable work ethic.
• Confident with customers and able to manage multiple responsibilities.
• Experience with Xero, accounts administration, payroll or showroom sales is beneficial.

Responsibilities

• Sync invoices and process supplier payments, and reconcile accounts.
• Enter supplier invoices and manage accounts payable/receivable.
• Process weekly payroll and maintain payroll records.
• Manage scheduling for jobs, installations, and showroom bookings.
• Assist showroom visitors with timber flooring options and product information.
• Follow up enquiries and quotes to convert into sales.
• Read and measure construction floor plans and perform take-offs.

Skills

Organised

Reliable

Confident with customers

Multi-tasking

Tools

Xero

Payroll processing

Scheduling software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Office, Scheduling & Showroom coordinator

Goodwood Flooring – Auckland, North Island

This is a permanent Office, Scheduling & Showroom Coordinator position at Goodwood Flooring. The role includes office administration, accounts, payroll, job scheduling, customer service and showroom sales, working Monday to Friday, 9:00am–4:00pm, totalling 35 hours per week.

Key responsibilities

• Syncing invoices from Invoice2go into Xero
• Entering supplier invoices and reconciling bank accounts and monthly supplier statements
• Applying customer and supplier payments and managing accounts payable and receivable
• Converting approved quotes into invoices and sending invoices with deposit and payment details
• Applying customer payments and monitoring overdue invoices and sending reminders
• Processing weekly payroll, checking employee hours and payroll information, and maintaining payroll records
• Adding confirmed jobs to the schedule and coordinating installation, sanding, preparation and repair bookings
• Tracking deposits before jobs begin and contacting customers approximately one week before their scheduled start date
• Confirming access, timing and site readiness and updating the schedule when dates or staffing requirements change
• Assisting customers visiting the showroom, discussing timber flooring options, colours and finishes, managing showroom appointments, following up enquiries and potential sales, and preparing samples and product information
• Following up customer enquiries and outstanding quotes and maintaining accurate job and customer records
• Learning to read and measure construction floor plans and completing square-metre flooring take-offs

About you

• Organised and reliable
• Confident with customers
• Able to manage multiple responsibilities
• Experience with Xero, accounts administration, payroll, scheduling or showroom sales would be beneficial
• Flooring or construction industry experience would be an advantage but is not essential

About us

Goodwood Flooring is a flooring company offering timber flooring options, colours and finishes, with installation, sanding, preparation and repair services.