Office Manager

JobSpace; Hastings; On-site; NZD 28,000 - 30,000; Full time

Job summary

NZ Recruitment in Hastings, Hawke's Bay, New Zealand is seeking an Office Manager to maintain daily operations and support our team. The role involves overseeing office functions, coordinating maintenance, and onboarding new staff to keep productivity high.

The position requires strong organizational skills, attention to detail, and the ability to manage resources efficiently. You will also handle scheduling, records, and basic financial tasks to ensure smooth office performance.

Responsibilities

• Oversee daily office operations, ensuring a well-organized and efficient workspace.
• Manage office supplies inventory, placing orders and tracking usage to minimize costs.
• Coordinate maintenance and repairs of office equipment, ensuring minimal disruption.
• Implement office policies and procedures to enhance operational efficiency.
• Assist in the onboarding process for new employees, providing necessary resources and training.
• Provide comprehensive administrative support to management and staff as needed.
• Manage scheduling, including meetings, appointments, and travel arrangements.
• Prepare and maintain accurate records, reports, and documentation for office activities.
• Facilitate communication between departments to promote teamwork and collaboration.
• Assist in the preparation of presentations and other materials for meetings.
• Handle basic bookkeeping tasks, including invoicing and expense tracking.
• Assist in budget preparation and monitoring office expenditures against the budget.
• Process payroll and ensure compliance with relevant regulations and policies.
• Maintain accurate financial records and assist in audits as required.
• Coordinate with external vendors and service providers for financial transactions.

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

At NZ Recruitment, we pride ourselves on fostering a supportive and efficient work environment in Hastings, Hawke's Bay, New Zealand. As an Office Manager, you will play a crucial role in maintaining the daily operations of our office, ensuring that our administrative functions run smoothly. We are looking for an organized and detail-oriented professional who can manage office resources effectively while supporting our team’s needs and enhancing productivity.

Office Operations Management

• Oversee daily office operations, ensuring a well-organized and efficient workspace.


• Manage office supplies inventory, placing orders and tracking usage to minimize costs.


• Coordinate maintenance and repairs of office equipment, ensuring minimal disruption.


• Implement office policies and procedures to enhance operational efficiency.


• Assist in the onboarding process for new employees, providing necessary resources and training.

Administrative Support

• Provide comprehensive administrative support to management and staff as needed.


• Manage scheduling, including meetings, appointments, and travel arrangements.


• Prepare and maintain accurate records, reports, and documentation for office activities.


• Facilitate communication between departments to promote teamwork and collaboration.


• Assist in the preparation of presentations and other materials for meetings.


• Handle basic bookkeeping tasks, including invoicing and expense tracking.


• Assist in budget preparation and monitoring office expenditures against the budget.


• Process payroll and ensure compliance with relevant regulations and policies.


• Maintain accurate financial records and assist in audits as required.


• Coordinate with external vendors and service providers for financial transactions.

Team Leadership and Development

• Supervise administrative staff, providing guidance and support in their roles.


• Conduct regular performance evaluations and identify training needs for team members.


• Foster a positive office culture through team-building activities and events.


• Encourage professional development and continuous learning among staff.


• Lead by example, demonstrating commitment to the company’s values and goals.

Salary Information

The hourly wage for this position ranges from $20 to $22, commensurate with experience and qualifications.