Office Manager

Abbott; Pokeno; On-site; NZD 60,000 - 75,000; Full time

Job summary

Abbott New Zealand is seeking a Site Administrator to support NZ sites and help keep projects on track.

You will handle front-of-house queries, issue staff ID cards, manage lockers, coordinate EV charger access, and process purchase orders while assisting with events and inductions.

Excellent organization, multitasking and communication are essential to liaise with cleaners, suppliers and colleagues and ensure meeting rooms are ready and compliant.

Qualifications

• Minimum 5 years' experience in administrative support.
• Ability to multitask, prioritize and meet deadlines.
• Excellent attention to detail and strong organizational skills.
• Excellent interpersonal, written and verbal communication skills.
• Proactive with continuous improvement mindset.
• Proficient with MS Word, PowerPoint and Excel.

Responsibilities

• Front of house support and general queries handling.
• Assign staff ID cards and maintain records.
• Locker management.
• EV charger coordination and issue tracking.
• Support site events including catering and communications.
• Support contractor inductions and sign-in technology.
• Key contact for cleaners and audits, liaising as needed.
• Create and manage purchase orders.
• Order and maintain stationery and consumables.
• Ensure meeting rooms are set up and stocked.

Skills

Administrative support

Multitasking

Attention to detail

Interpersonal communication

Proactive

Organizational skills

Tools

MS Word

PowerPoint

Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

As the Site Administrator, the purpose of this position is to provide administrative support to the NZ sites in support of key objectives, milestones and timelines.

Key responsibilities

• Front of house to answer general queries and support the sites as required
• Assign staff ID cards across the sites and maintain the relevant records of these
• Locker management
• EV charger coordination including managing access and issues reported
• Support site events as required including catering, communication collateral, diary invitations, etc.
• Support contractor induction and maintenance of relevant inductions/sign-in technology
• Key point of contact and support for site cleaners, escalating issues as necessary and support the site with cleaning inspections and audits
• Purchase order creation and management as required
• Ordering and maintenance of stationery, cleaning, café consumables, etc.
• Ensure meeting rooms are appropriately set up, clean and stocked with necessary items

About you

• Minimum 5 years' experience in administrative support
• Ability to multitask, prioritize and meet deadlines
• Excellent attention to detail and strong organizational skills
• Excellent interpersonal, written and verbal communication skills
• Proactive
• Computer proficient with abilities to utilize MS Word, PowerPoint and Excel
• Proactive and focused on continuous improvement

About us

Abbott is a global healthcare leader, creating breakthrough science to improve people's health. Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands, including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna®, to help get the nutrients they need to live their healthiest life.