Adminstrator

Pinnacle Incorporated; New Plymouth; On-site; NZD 45,000 - 60,000; Full time

Benefits offered by this job

flexible working

medical insurance

funeral cover

gifted leave

EAP services

free flu vaccinations

Job summary

Pinnacle Incorporated in New Plymouth, North Island, is seeking an Administration Superstar to own day-to-day administration for a busy office of around 40 health professionals. This permanent full-time role offers 37.5 hours per week and broad responsibilities across executive support, reception and facilities management.

The successful candidate will be highly organised, proactive and capable of managing multiple tasks with discretion and professionalism within a supportive Te Tiriti o

Qualifications

• IT savviness and proficiency with Microsoft Office.
• Minimum 3 years' experience in a similar role.
• Excellent customer service including reception/telephone experience.
• Broad administrative knowledge and ability to use initiative.
• Highly organised with ability to multi-task.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide executive and administrative support to the District Manager, including diary management, meetings, and coordination of priorities.
• Provide general administrative support to the wider office and team.
• Manage reception and be the welcoming first contact for visitors, patients and stakeholders.
• Coordinate accounts and invoices and support general financial administration.
• Manage vehicle fleet, including bookings, maintenance and compliance.
• Coordinate building maintenance, contractors, supplies and office facilities.
• Organise meetings, events and team activities.
• Support health and safety administration.
• Coordinate onboarding and support new team members.
• Look for ways to improve systems, processes and ways of working.

Skills

Diary management

Administrative experience

Reception experience

Strong communication

Organisational skills

Attention to detail

Confidentiality

Proactive in improvement

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Pinnacle Incorporated – New Plymouth, North Island

We are looking for an Administration Superstar to take ownership of the day-to-day administration and smooth running of our busy office. This is a permanent full time role working 37.5 hours per week.

No two days are quite the same in this varied and rewarding administration role. You'll provide high-level executive and administrative support to our District Manager, while also being the go-to person for the wider team of around 40 health professionals, including dietitians, social workers, health improvement practitioners, diabetes specialists, pharmacists and nurses.

You'll be the person who keeps things organised, anticipates what needs to happen next and makes sure the office and team have what they need to do their jobs well.

Responsibilities

• Providing high-level executive and administrative support to the District Manager, including diary management, meetings, correspondence, documents and coordination of priorities.
• Providing general administrative support to the wider office and team.
• Managing reception and being a welcoming first point of contact for visitors, patients and stakeholders.
• Coordinating accounts and invoices and supporting general financial administration.
• Managing our vehicle fleet, including bookings, maintenance and compliance.
• Coordinating building maintenance, contractors, supplies and office facilities.
• Organising meetings, events and team activities.
• Supporting health and safety administration.
• Coordinating onboarding and supporting new team members as they join.
• Looking for ways to improve our systems, processes and ways of working.

This role will suit someone who enjoysvariety, responsibility and autonomy and takes pride in being the person others can rely on.

Requirements

• IT Savvy, familiar with the Microsoft Office suit and confident picking up new systems.
• Minimum 3 years' experience in a similar role.
• Customer service skills including Reception and Telephone experience.
• Broad administrative knowledge and skills.
• Proven ability to use initiative and manage own workload.
• Strong communication and interpersonal skills.
• Highly organised with ability to multi-task.
• Proactive in looking for ways to improve systems/processes.
• Ability to maintain a high degree of confidentiality and manage sensitive information.
• High level of accuracy and attention to detail.
• A welcoming and supportive team where your contribution will be valued and the work you do will make a difference.
• The opportunity to step into a varied administration role with autonomy and development opportunities.
• An organisation that strives to uphold the principles of partnership, participation and protection underpinned by Te Tiriti o Waitangi.
• An environment that supports a happy, healthy and balanced workforce.
• We’ve created an incredible working environment full of experienced and engaged people. Visit www.pinnacle.co.nz to find out more about the Pinnacle group.

Benefits

• flexible working
• medical insurance
• funeral cover
• gifted leave
• EAP services
• free flu vaccinations