Office Manager

BSG Civil Limited; Hibiscus Coast; Vor Ort; NZD 60.000 - 78.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Growth opportunities

Professional development

Zusammenfassung

BSG Civil Limited, based in Auckland, seeks an experienced Office & Accounts Administrator to run day-to-day administration, accounts and payroll. You will work closely with management, site teams, suppliers and clients to keep accounts accurate, payroll timely and the office running smoothly.

This hands-on role sits at the heart of the business, offering variety across accounts, payroll, people and operations, with active involvement in compliance, reporting and ongoing development within a

Qualifikationen

• Minimum 5 years' experience in administration and accounts roles.
• Strong Xero knowledge including bank reconciliations, AP/AR and GST returns.
• Proven payroll experience in New Zealand, with Holidays Act, KiwiSaver and PAYE understanding.
• Excellent Excel skills and attention to detail.

Aufgaben

• Complete Xero bank reconciliations accurately and on time.
• Manage accounts payable and supplier invoice processing.
• Manage accounts receivable and issue invoices.
• Carry out credit control and prepare cashflow reports.
• Process payroll for ~20 staff and maintain records.
• General administration and data entry; liaise with staff and suppliers.
• Support fleet administration and health and safety documentation as needed.

Kenntnisse

Xero proficiency

Accounts payable

Accounts receivable

Payroll processing

GST returns

Excel

Cashflow reporting

Attention to detail

Tools

Xero

Excel

Payroll software

Jobbeschreibung

BSG Civil is an Auckland-based civil construction contractor delivering civil infrastructure, roading, pavement, drainage and piling works.

Our clients include Tier 1 head contractors, councils, commercial property developers and private clients. We are a dynamic, growing team of around 20 people, and we back our people to learn, take on more and grow with the business.

About the role

We are looking for an experienced Office & Accounts Administrator to run the day-to-day administration, accounts and payroll functions of the business.

This is a hands-on role at the center of the business. You will work closely with management, site teams, suppliers and clients to keep our accounts accurate, our people paid and our office running smoothly.

Key responsibilities

Accounts

Complete Xero bank reconciliations accurately and on time

Manage accounts payable, including supplier invoice processing and payment runs

Manage accounts receivable and issue invoices

Carry out credit control and prepare cashflow reporting

Monitor the company credit card balance and advise Deb when a top-up is needed

Prepare and lodge GST returns

Prepare end-of-month spreadsheets and enter end-of-month data into BSG's multi-month spreadsheets

Update existing payment claims and start new payment claims

Payroll and human resources

Process payroll for a team of approximately 20 staff

Keep personnel and training records up to date

Process new employee applications and onboarding paperwork

Book staff training and track renewals

General administration

Run reports and complete data entry

Liaise with staff, suppliers and clients

Maintain filing systems

Carry out general office duties as required

Operations support

Fleet management, including registrations, WoFs/CoFs, servicing and RUCs

Monitor and manage uniform and PPE requirements

Maintain health and safety documentation

Help maintain a clean, organised and enjoyable working environment

Other duties reasonably within the capability of the employee may be required from time to time. Duties may be altered following consultation with the employee.

About you

Minimum 5 years' experience in an administration and accounts role

Strong working knowledge of Xero, including bank reconciliations, AP, AR and GST returns

Proven experience processing end-to-end payroll in New Zealand, with a sound understanding of the Holidays Act, KiwiSaver and PAYE

Confidence with credit control and chasing overdue accounts

Excel skills for reporting and month-end spreadsheets

High attention to detail and accuracy with numbers

Ability to manage competing priorities and meet deadlines

Clear, friendly communication with staff, suppliers and clients

Discretion when handling confidential staff and financial information

NZ residency or a valid work visa

Experience in construction, civil or trades businesses

Familiarity with payment claims under the Construction Contracts Act 2002

Experience with fleet administration and health and safety documentation

Experience with payroll software alongside Xero

What we offer

A dynamic, supportive team in a growing civil construction business

Genuine room for growth: as BSG Civil expands, so can your role and responsibilities

Ongoing learning and professional development

Variety: no two weeks are the same across accounts, payroll, people and operations

A friendly, down-to-earth workplace where your contribution is noticed

Competitive salary, based on skills and experience