Office Manager

West Lynn Painters and Panelbeaters Limited; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an organised, reliable Office Manager to run day-to-day administration and financial support for the Auckland office.

You will manage accounts payable/receivable, process weekly payroll, and handle banking records with accuracy. The role requires strong organisation, independence and a proactive approach to improve processes.

Qualifications

• Previous experience in an office management, accounts administration or similar role.
• Experience processing weekly payroll – iPayroll experience preferable.
• Strong administration and organizational skills.
• Experience with accounts, invoicing and banking processes.
• Ability to prioritise and manage multiple tasks.
• A practical, hands-on approach with the ability to work independently.
• Strong problem-solving and time-management skills.
• A current driver's license.
• NZ citizenship or Current Work Visa.

Responsibilities

• Oversee day-to-day accounts administration, including accounts payable and receivable.
• Process invoices, receipts, expenses and payments accurately and on time.
• Prepare and process banking transactions and maintain accurate banking records.
• Reconcile bank transactions and assist with monthly financial reporting.
• Process and manage weekly payroll, ensuring employee hours, leave, allowances and deductions are accurate and processed on time.
• Maintain accurate payroll records and employee information.
• Liaise with employees regarding payroll queries and resolve discrepancies promptly.
• Provide day-to-day support to management and staff.
• Coordinate with external suppliers and service providers.
• Identify opportunities to improve office systems and administrative processes.
• Provide Day to Day support to management and staff
• Undertake other reasonable duties as required

Skills

Payroll processing

Accounts payable/receivable

Banking & reconciliations

Administrative organization

Time management

Independent work

Driver's license

Tools

iPayroll

Payroll software

Job description

We are seeking an organised, reliable and proactive Office Manager to oversee the day-to-day administration and financial support functions of the office. This role is responsible for maintaining smooth office operations, coordinating accounts and banking, processing weekly payroll, managing vehicle bookings, and providing general administrative support to the team.

Key responsibilities

Manage day-to-day accounts administration, including accounts payable and receivable.

Process invoices, receipts, expenses and payments accurately and on time.

Prepare and process banking transactions and maintain accurate banking records.

Reconcile bank transactions and assist with monthly financial reporting.

Process and manage weekly payroll, ensuring employee hours, leave, allowances and deductions are accurate and processed on time.

Maintain accurate payroll records and employee information.

Liaise with employees regarding payroll queries and resolve discrepancies promptly.

Provide day-to-day support to management and staff.

Coordinate with external suppliers and service providers.

Identify opportunities to improve office systems and administrative processes.

Provide Day to Day support to management and staff

Undertake other reasonable duties as required

About you

Previous experience in an office management, accounts administration or similar role.

Experience processing weekly payroll – iPayroll experience preferable.

Strong administration and organizational skills.

Experience with accounts, invoicing and banking processes.

Ability to prioritise and manage multiple tasks.

A practical, hands-on approach with the ability to work independently.

Strong problem-solving and time-management skills.

A current driver's license.

NZ citizenship or Current Work Visa.