Office Manager

Manaaki Marine Ltd.; Auckland; On-site; NZD 62,000 - 68,000; Full time

Job summary

Manaaki Marine Ltd. in Auckland seeks an organised Office Manager to own end-to-end office processes, including administration, payroll inputs and supplier management.

You will work hands-on with Xero and Simpro, ensuring accurate records and timely payments, in a busy marine engineering environment. The role offers a permanent, full-time schedule (Mon–Fri, 8:00–4:30) in Mount Wellington, with no weekend work.

Qualifications

• Prior office administration or coordination experience.
• Experience with Xero or similar accounting software.
• Confident with accounts payable, reconciliations and payroll inputs.
• Strong organisational and communication skills; ability to follow up outstanding information.

Responsibilities

• Manage daily office administration including inboxes, calls, records and supplies.
• Process supplier invoices; reconcile bank and credit card statements.
• Prepare weekly payroll data; check timesheets and leave details.
• Maintain accurate data across Xero and Simpro.
• Prepare supplier payment information and handle foreign-currency transactions.
• Identify and improve recurring office processes.

Skills

Office administration

Xero

Accounts payable

Payroll inputs

Organisation

Work rights NZ

Tools

Xero

Simpro

Payroll

Job description

Be the person who keeps the office moving

Manaaki Marine is recruiting for an established and growing Auckland marine engineering business. This is a broad, practical Office Manager position for someone who enjoys bringing order to a busy environment, working confidently with numbers and following tasks through to completion.

You will own recurring office processes across administration, accounts support, payroll inputs and business systems. The title reflects the level of day-to-day ownership, but this remains a hands-on role rather than a strategic finance, HR or large-team management appointment.

The work you will take ownership of:

• Manage daily office administration, shared inboxes, calls, records, registers, supplies and correspondence.
• Process supplier invoices, match statements and complete Xero bank and credit-card reconciliations.
• Prepare weekly payroll information, check timesheets, leave and allowances, and follow up missing details.
• Maintain accurate information across Xero, and Simpro.
• Prepare supporting information for supplier payments, including foreign-currency transactions, and investigate routine discrepancies.
• Identify practical ways to improve recurring office and administrative processes.

The capability we are looking for:

• Previous office administration, office coordination or hands-on office management experience.
• Experience using Xero or comparable accounting software, with strong numerical accuracy.
• Confidence with accounts payable, reconciliations, payroll inputs and confidential information.
• Strong organisation, professional communication and the confidence to follow up outstanding information.
• The ability to learn business systems quickly and investigate issues before escalating them.
• Unrestricted legal right to work in New Zealand.

Experience that will strengthen your application

Experience with Xero, Simpro, Payroll, foreign-currency payments, international suppliers or a trade, engineering, marine or field-service business will be valuable. Basic website, Canva or company-update experience is also useful.

What you will receive

• $62,000 to $68,000, plus employer KiwiSaver where applicable.
• Permanent Monday-to-Friday hours with no routine weekend requirement.
• A varied role with visible ownership across accounts, payroll, systems and administration.
• Practical training in the employer's systems and processes.
• Direct access to business leaders and the opportunity to improve how the office operates.

Hours and working environment

This is a permanent 40-hour position based fully in the Mount Wellington office, Monday to Friday from 8.00am to 4.30pm, with a 30-minute unpaid meal break. Because the role supports daily operations and the wider team, hybrid, remote and flexible-hours arrangements are not offered.

This vacancy is open only to candidates who already hold unrestricted legal rights to work in New Zealand. Visa sponsorship and overseas relocation support are not available for this role.