Office & Finance Manager (Systems & Compliance)

Wellington Glass and Mirror Ltd; Upper Hutt; On-site; NZD 65,000 - 80,000; Full time

Job summary

Wellington Glass and Mirror Ltd in Alicetown, Lower Hutt, seeks an Office Manager to provide high‑quality administrative, financial and systems support to enable efficient business operations. The role supports the General Manager and management team, coordinating key office processes and maintaining records.

Duties include reporting, KPI preparation, supplier invoicing with Xero, bank reconciliations, credit control, H&S documentation, and keeping the showroom and office tidy and compliant.

Qualifications

• Minimum 2 years in office management or senior administrative role.
• Strong organisational skills and ability to prioritise deadlines.
• Experience with business systems and improving efficiency.
• Numeracy, precision and attention to detail.
• Proven communication with a wide range of stakeholders.
• Discretion handling confidential information.
• Experience with CRM systems is desirable.

Responsibilities

• Provide general administrative and coordination support to the General Manager, including preparation of reports, meeting materials, correspondence and follow-up of agreed actions.
• Assist with KPI, operational and management reporting preparations.
• Code accounts-payable invoices to the correct account in Xero.
• Complete bank reconciliations daily and ensure credit card receipts are filed.
• Monitor customer accounts and undertake routine credit control on overdue invoices.
• Maintain health and safety documentation and training records.
• Prepare, attend, and record minutes for monthly H&S meetings.
• Ensure the office and showroom are clean, tidy and attractively presented.

Skills

Organisational skills

Numeracy and precision

Communication with stakeholders

Managing multiple priorities

Discretion with confidential info

MS Office proficiency

CRM system experience (desirable)

Tools

CRM systems

Smart Glazier

Xero

Job description

Wellington Glass and Mirror Ltd in Alicetown, Lower Hutt, seeks an Office Manager to provide high‑quality administrative, financial and systems support to enable efficient business operations. The role supports the General Manager and management team, coordinating key office processes and maintaining records.

Duties include reporting, KPI preparation, supplier invoicing with Xero, bank reconciliations, credit control, H&S documentation, and keeping the showroom and office tidy and compliant.