Office Coordinator

Albany Executive Recruitment; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Parking subsidy

Job summary

Albany Executive Recruitment is seeking a switched-on Office Coordinator for a full-time permanent role in Takapuna, Auckland. You will ensure smooth office operations, facilities management, and admin support across HR and marketing teams.

The role covers day-to-day facilities management, event coordination, travel bookings, health and safety duties, and a detail-oriented approach in a fast-paced tech environment. Parking subsidy provided.

Qualifications

• Office administration/coordination experience (3+ years)
• Experience with health and safety and quality administration
• Excellent written and verbal communication
• Strong IT skills, especially Microsoft 365

Responsibilities

• Day to day management and maintenance of the office facilities
• Administration and support to the HR and marketing team
• Monitor and action emails
• Event management for the team
• Administration support for travel, accommodation, and reconciliations
• Health and safety coordination and administration
• Documentation coordination and management

Skills

Office admin

Coordination

Problem solving

Attention to detail

Communication skills

Microsoft 365

Tools

Microsoft 365

Job description

Full time, permanent role in Takapuna. Work with the best in the industry, great office, supportive team.

06th November, 2026

• Full-time permanent role. Monday to Friday, 8.30am-5.00pm
• Office-based role in Takapuna
• Join a great team in an interesting, technical industry
• Parking subsidy provided

06th November, 2026

• Full-time permanent role. Monday to Friday, 8.30am-5.00pm
• Office-based role in Takapuna
• Join a great team in an interesting, technical industry
• Parking subsidy provided

Our client provides high tech engineering solutions nationwide. The team is professional and hardworking and are looking for a switched-on Office Coordinator to ensure the smooth and efficient operation of the office. The role entails facilities coordination, event management and administrative support across the whole office including:

• Day to day management and maintenance of the office facilities
• Administration and support to the HR and marketing team
• Monitor and action emails
• Event management for the team
• Administration support for the team such as booking travel, accommodation, reconciling credit cards
• Health and safety coordination and administration
• Documentation coordination and management

To be successful you must have:

• Office administration, coordination or management experience (minimum 3 years)
• Experience with health and safety and quality administration
• Excellent communication skills (written and verbal)
• Strong computer and IT skills, particularly Microsoft 365.
• Attention to detail combined with good initiative and organisational skills
• Professionalism and the ability to problem solve and work well under pressure.

This is a great opportunity to work for an exciting company that loves what it does and looks after its people. If you are comfortable working in a fast paced, dynamic and busy environment with a willingness to learn and take pride in your work, then this is the role for you.