Office Coordinator

AER Group Ltd; Devonport-Takapuna; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Parking subsidy

Job summary

AER Group Ltd is seeking a proactive Office Coordinator to support daily operations in our Takapuna office. The role covers facilities coordination, events, and admin support across HR and marketing, ensuring smooth, compliant workflows and timely communications.

Successful candidates will bring 3+ years in office administration, strong IT skills (Microsoft 365), and the ability to work effectively in a fast-paced, professional team.

Qualifications

• Office administration, coordination or management experience (minimum 3 years).
• Experience with health and safety and quality administration.
• Excellent communication skills (written and verbal).
• Strong computer and IT skills, particularly Microsoft 365.

Responsibilities

• Day-to-day management and maintenance of the office facilities.
• Administration and support to the HR and marketing team.
• Monitor and action emails.
• Event management for the team.
• Administration support for travel, accommodation, and reconciling credit cards.
• Health and safety coordination and administration.
• Documentation coordination and management.

Skills

Office administration

Coordination

Health & safety administration

Communication skills

Microsoft 365

Attention to detail

Organisational skills

Tools

Microsoft 365

Job description

• Full-time permanent role. Monday to Friday, 8.30am-5.00pm
• Office-based role in Takapuna
• Join a great team in an interesting, technical industry
• Parking subsidy provided

• Full-time permanent role. Monday to Friday, 8.30am-5.00pm
• Office-based role in Takapuna
• Join a great team in an interesting, technical industry
• Parking subsidy provided

Our client provides high tech engineering solutions nationwide. The team is professional and hardworking and are looking for a switched-on Office Coordinator to ensure the smooth and efficient operation of the office. The role entails facilities coordination, event management and administrative support across the whole office including:

• Day to day management and maintenance of the office facilities
• Administration and support to the HR and marketing team
• Monitor and action emails
• Event management for the team
• Administration support for the team such as booking travel, accommodation, reconciling credit cards
• Health and safety coordination and administration
• Documentation coordination and management

To be successful you must have:

• Office administration, coordination or management experience (minimum 3 years)
• Experience with health and safety and quality administration
• Excellent communication skills (written and verbal)
• Strong computer and IT skills, particularly Microsoft 365.
• Attention to detail combined with good initiative and organisational skills
• Professionalism and the ability to problem solve and work well under pressure.

This is a great opportunity to work for an exciting company that loves what it does and looks after its people. If you are comfortable working in a fast paced, dynamic and busy environment with a willingness to learn and take pride in your work, then this is the role for you.