Office Administrator – Partner Support & Events (Queenstown)

BDO in New Zealand; Queenstown; On-site; NZD 48,000 - 76,000; Full time

Benefits offered by this job

Employee benefits

Job summary

BDO Queenstown is seeking an experienced Office Administrator to support Partners, clients and suppliers, coordinating the daily office operations and front-of-house activities. You will manage calendars, events and onboarding processes, ensuring accurate client information and professional service.

This role requires organisational excellence, confidentiality, and the ability to balance competing priorities while delivering a high standard of service to colleagues and clients in a busy

Qualifications

• Minimum five years of office management or senior administration experience.
• Strong organisational and time-management skills.
• Clear written and verbal communication skills.
• Discretion and confidentiality when handling sensitive information.
• Proficiency with Microsoft Word, Outlook and Excel; familiarity with Xero is advantageous.

Responsibilities

• Manage Partner calendars, appointments, meeting rooms and meeting logistics, including facilities and catering.
• Provide professional reception support, welcome clients and visitors, manage enquiries, and ensure front-of-house and meeting spaces are well presented.
• Oversee the smooth day-to-day running of the Queenstown office and liaise with landlord, building manager and suppliers.
• Coordinate maintenance requirements, supplier contracts, office expenses and stock levels for stationery, printers and kitchen supplies.
• Maintain accurate client records including Xero Partner Hub and process new or updated client information.
• Prepare client onboarding documentation for Partner review, including ethical clearance letters, engagement letters and New Client Acceptance checklists.
• E-file IRD tax returns, coordinate filing and archiving, ensuring confidentiality and formatting standards.
• Plan and coordinate internal team events, client events, staff functions and other office projects.

Skills

Office administration

Calendar management

Time management

Communication skills

Attention to detail

Discretion confidentiality

Tools

Microsoft Word

Outlook

Excel

Xero

Xero Practice Manager

Job description

BDO Queenstown is seeking an experienced Office Administrator to support Partners, clients and suppliers, coordinating the daily office operations and front-of-house activities. You will manage calendars, events and onboarding processes, ensuring accurate client information and professional service.

This role requires organisational excellence, confidentiality, and the ability to balance competing priorities while delivering a high standard of service to colleagues and clients in a busy