Queenstown Office Administrator – Partner & Client Support

BDO; Queenstown; Sur place; NZD 65 000 - 90 000; Plein temps

Résumé du poste

BDO Queenstown is seeking an experienced Office Administrator to support our Partners, people and clients. You’ll manage day‑to‑day office operations, front‑of‑house, client records in Xero Partner Hub, onboarding and meeting logistics.

In this role you’ll coordinate calendars, events, supplier relationships and ensure confidentiality and professional service for all stakeholders. You’ll need strong organisation and communication, with experience in professional services.

Qualifications

• Five+ years office management or senior administration experience, ideally within professional services.
• Experience supporting senior leaders and coordinating a busy office.
• Clear written and verbal communication with excellent spelling and grammar.

Responsabilités

• Manage Partner calendars, appointments, meeting rooms and meeting logistics, including facilities and catering.
• Provide professional reception support, welcome clients and visitors, manage enquiries, and ensure front‑of‑house and meeting spaces are well presented.
• Oversee the smooth day‑to‑day running of the Queenstown office and act as a key contact for the landlord, building manager and suppliers.
• Coordinate maintenance requirements, supplier contracts, office expenses and stock levels for stationery, printers and kitchen supplies.
• Maintain accurate client records and client lists, including Xero Partner Hub, and process new or updated client information.
• Prepare client onboarding documentation for Partner review, including ethical clearance letters, engagement letters and New Client Acceptance checklists.
• E-file IRD tax returns, coordinate filing and archiving, and ensure administrative work meets BDO formatting, spelling, grammar and confidentiality requirements.
• Plan and coordinate internal team events, client events, staff functions and other office projects as required.

Connaissances

Office management

Senior administration

Support senior leaders

Time management

Written and verbal communication

Attention to detail

Discretion

Outils

Microsoft Word

Outlook

Excel

Description du poste

BDO Queenstown is seeking an experienced Office Administrator to support our Partners, people and clients. You’ll manage day‑to‑day office operations, front‑of‑house, client records in Xero Partner Hub, onboarding and meeting logistics.

In this role you’ll coordinate calendars, events, supplier relationships and ensure confidentiality and professional service for all stakeholders. You’ll need strong organisation and communication, with experience in professional services.