Administration Assistant

BDO in New Zealand; Auckland; On-site; NZD 45,000 - 60,000; Full time

Job summary

BDO in New Zealand is seeking an Administration Assistant to be the first point of contact at the Takapuna office, delivering exceptional client service and supporting day-to-day operations. You will work with the Office Administrator, Partners and team to provide front-of-house, meeting coordination, facilities and general admin across the practice.

This role suits someone organised, helpful, and comfortable balancing reception duties with a broad range of admin tasks while contributing to a

Qualifications

• Experience in reception, office administration or a client-facing support role.
• Strong organisational and time management skills with ability to multitask.
• Excellent relationship, written and verbal communication skills.
• Professional, friendly, client-focused approach with attention to detail.
• Proficiency in Microsoft Word, Excel and Outlook.
• Experience with Xero, invoicing, reconciliations or database administration would be advantageous.
• Collaborative, values-led approach and willingness to support the wider team.

Responsibilities

• Welcome clients and visitors; manage main Takapuna telephone line and provide front-of-house support.
• Coordinate meeting rooms, refreshments, catering, tech and presentation needs.
• Support internal and external events, office functions and staff gatherings.
• Manage mail, couriers, correspondence, records and general admin; assist with office supplies and facilities.
• Support staff onboarding, inductions, access needs and wellbeing initiatives.
• Assist with Companies Office records, annual returns and client onboarding admin.
• Provide finance administration support including invoicing, supplier approvals, reconciliations and reporting.
• Maintain information across Xero, Connectworks and internal databases.

Skills

Reception experience

Organisational skills

Communication skills

Professional / client-focused

MS Office (Word, Excel, Outlook)

Xero experience

Team collaboration

Tools

Xero

Microsoft Office

Job description

BE YOUR BEST AT BDO

At BDO, we pride ourselves on being one of the world's leading accountancy and advisory organisations. We serve a diverse range of clients across every sector, but our true strength lies in our relationships.

BE YOUR BEST AT BDO

At BDO, we pride ourselves on being one of the world's leading accountancy and advisory organisations. We serve a diverse range of clients across every sector, but our true strength lies in our relationships.

We prioritise what matters to you adopting a partnership-style approach that ensures we are responsible, reliable and always keep our promises. Open and honest communication is at the heart of how we conduct business. Join us at BDO, where your success is our commitment.

About The Role

We're looking for an Administration Assistant to provide exceptional client service as the first point of contact for our Takapuna office, while supporting the smooth day-to-day operation of the office.

Working closely with our Office Administrator, Partners and wider Takapuna team, you'll provide hands-on support across reception, meeting and event coordination, facilities, client administration and office systems. You'll play an important role in creating a professional and welcoming experience for our clients, visitors and people.

This role will suit someone who enjoys variety, takes pride in being organised and helpful, and is comfortable balancing front-of-house responsibilities with a broad range of administration tasks.

Key Responsibilities

• Welcome clients and visitors, manage the main Takapuna telephone line and provide professional front-of-house support
• Coordinate meeting rooms, refreshments, catering, technology and presentation requirements
• Support internal and external events, office functions, staff gatherings and community initiatives
• Manage incoming and outgoing mail, couriers, correspondence, office records and general administrationAssist with office supplies, facilities, car parks, access cards, meeting spaces and staff amenities
• Support staff onboarding, office inductions, access requirements and employee wellbeing initiatives
• Assist with Companies Office records, annual returns, professional clearance letters and client onboarding administration
• Provide finance administration support, including draft invoicing, supplier approvals, reconciliations and reporting
• Maintain accurate information across Xero, Connectworks and internal systems and databases

Skills and experience

• Previous experience in reception, office administration or a similar client-facing support role
• Strong organisational and time management skills, with the ability to manage multiple priorities
• Excellent relationship, written and verbal communication skills
• A professional, friendly and client-focused approach with strong attention to detail
• Proficiency in Microsoft Word, Excel and Outlook
• Experience with Xero, invoicing, reconciliations or database administration would be advantageous
• A collaborative, values-led approach and a willingness to support the wider team

Your Future at BDO Auckland

When you join us, we'll make your growth our priority. We offer a supportive environment where your professional development is a key focus.

You'll have the opportunity to work on diverse projects, gain exposure to various industries and collaborate with experienced professionals. Our team values innovation, continuous learning and the ability to make a meaningful impact.

You must be currently in New Zealand and have the right to work permanently to apply.