Client-Focused Office & Reception Coordinator

BDO in New Zealand; Auckland; On-site; NZD 45,000 - 60,000; Full time

Job summary

BDO in New Zealand is seeking an Administration Assistant to be the first point of contact at the Takapuna office, delivering exceptional client service and supporting day-to-day operations. You will work with the Office Administrator, Partners and team to provide front-of-house, meeting coordination, facilities and general admin across the practice.

This role suits someone organised, helpful, and comfortable balancing reception duties with a broad range of admin tasks while contributing to a

Qualifications

• Experience in reception, office administration or a client-facing support role.
• Strong organisational and time management skills with ability to multitask.
• Excellent relationship, written and verbal communication skills.
• Professional, friendly, client-focused approach with attention to detail.
• Proficiency in Microsoft Word, Excel and Outlook.
• Experience with Xero, invoicing, reconciliations or database administration would be advantageous.
• Collaborative, values-led approach and willingness to support the wider team.

Responsibilities

• Welcome clients and visitors; manage main Takapuna telephone line and provide front-of-house support.
• Coordinate meeting rooms, refreshments, catering, tech and presentation needs.
• Support internal and external events, office functions and staff gatherings.
• Manage mail, couriers, correspondence, records and general admin; assist with office supplies and facilities.
• Support staff onboarding, inductions, access needs and wellbeing initiatives.
• Assist with Companies Office records, annual returns and client onboarding admin.
• Provide finance administration support including invoicing, supplier approvals, reconciliations and reporting.
• Maintain information across Xero, Connectworks and internal databases.

Skills

Reception experience

Organisational skills

Communication skills

Professional / client-focused

MS Office (Word, Excel, Outlook)

Xero experience

Team collaboration

Tools

Xero

Microsoft Office

Job description

BDO in New Zealand is seeking an Administration Assistant to be the first point of contact at the Takapuna office, delivering exceptional client service and supporting day-to-day operations. You will work with the Office Administrator, Partners and team to provide front-of-house, meeting coordination, facilities and general admin across the practice.

This role suits someone organised, helpful, and comfortable balancing reception duties with a broad range of admin tasks while contributing to a