Client‑Focused Office Administrator

BDO New Zealand; Devonport-Takapuna; On-site; NZD 45,000 - 60,000; Full time

Job summary

BDO New Zealand is seeking an Administration Assistant for our Takapuna office. You’ll be the first point of contact, delivering exceptional client service while supporting day‑to‑day operations, reception, events, facilities and office systems.

You’ll collaborate with the Office Administrator, Partners and team to maintain professional client experiences, manage mail and records, assist with onboarding and contribute to finance administration including invoicing and reconciliations.

Qualifications

• Previous experience in reception, office administration or a similar client‑facing support role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent relationship, written and verbal communication skills.
• A professional, friendly and client‑focused approach with strong attention to detail.
• Proficiency in Microsoft Word, Excel and Outlook.
• Experience with Xero, invoicing, reconciliations or database administration would be advantageous.
• A collaborative, values‑led approach and a willingness to support the wider team.

Responsibilities

• Welcome clients and visitors, manage the main Takapuna telephone line and provide professional front‑of‑house support
• Coordinate meeting rooms, refreshments, catering, technology and presentation requirements
• Support internal and external events, office functions, staff gatherings and community initiatives
• Manage incoming and outgoing mail, couriers, correspondence, office records and general administration
• Assist with office supplies, facilities, car parks, access cards, meeting spaces and staff amenities
• Support staff onboarding, office inductions, access requirements and employee wellbeing initiatives
• Assist with Companies Office records, annual returns, professional clearance letters and client onboarding administration
• Provide finance administration support, including draft invoicing, supplier approvals, reconciliations and reporting
• Maintain accurate information across Xero, Connectworks and internal systems and databases

Job description

BDO New Zealand is seeking an Administration Assistant for our Takapuna office. You’ll be the first point of contact, delivering exceptional client service while supporting day‑to‑day operations, reception, events, facilities and office systems.

You’ll collaborate with the Office Administrator, Partners and team to maintain professional client experiences, manage mail and records, assist with onboarding and contribute to finance administration including invoicing and reconciliations.